Procurement Assistant at International Rescue Committee (IRC)

Job Overview/Summary:

The Procurement Assistant will assist the Procurement Officer in Mubi field office to coordinate all of the purchasing activities in his field site. He/She should focus on a customer-oriented service to Program Managers and other end users within the IRC structure. He/She should be aware that his/her role is critical to the success of the project cycle and as such should wherever possible deliver a high quality product in the shortest time possible and in a completely transparent and accountable way.  

Major Responsibilities:

 Specific responsibilities include:

• Ensuring that she/he assists the procurement Officer in carrying out Procurement in accordance to IRC and donor-specific polices.
• Support the procurement officer in attending  all the procurement committee meetings when the procurement officer is unavailable or as mandated by the management
• Support in coordination with Finance, Admin and program departments to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.
• Ensuring that a transparent and responsive procurement process is implemented and maintained.
• Routine communication, coordination and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.
• She/he will assist in ensuring that all Supplies, services and equipment’s required are delivered in time.
• Support in Establishment and maintenance of ethical, professional working relationships with suppliers.
• Maintain supplier information for regularly purchased items, and be informed of current local market conditions.
• Any other duties or tasked delegated by senior supply chain Manager

Key Working Relationships:

• Position Reports to:  Procurement officer
• Position directly supervises:  None
• Indirect Reporting:

• Internal: Field coordinator, senior supply chain manager, procurement officer/ Assistant, Logistics Manager, Programs Managers, warehouse and asset officer, Administration and Finance Asst., Program staff, etc
• External:  Suppliers, Business Leaders in the community

Qualifications

Job Requirements:

• Knowledge of generic procurement procedures and practices (IRC or NGO experience advantageous).
• Familiarity with major donor and local regulations / laws advantageous.
• Previous experience working within the management team of a large organization
• 1 year work experience in procurement.
• Holder of a valid driving license
• Competent in spoken and written English
• Good mathematical skills.
• Ability to organize task, and identify priorities.
• Honest, responsible and in good physical condition to meet the demands of job.
• Competent use of PC especially spreadsheets  & Microsoft words

 Education:

• OND/HND and Bachelor degree in a relevant field.
• supply chain / Procurement  qualifications highly desirable
• One year Relevant experience in related field is highly desirable 

Tips to Consider:

• Assist in maintaining an IRC Pre-qualified Vendor database.
• Assist in maintaining a comprehensive price list for goods, services and equipment’s purchased by IRC.
• Produce routine cash / payment projections for Procurement Officer   and Finance. 

Working Environment:  The position will work in the Mubi Field Office.