Personal Assistant at Contec Global Infotech Limited

Job Summary

• As a personal assistant (PA) you'll work closely with senior managerial or directorial staff to provide administrative support, usually on a one-to-one basis.
• You'll help the manager to make the best use of their time by dealing with secretarial and administrative tasks.

Job Description

• Devising/maintaining office systems, including data management and filing
• Arranging travel, visas and accommodation, and occasionally travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations
• Screening phone calls, enquiries and requests, and handling them when appropriate
• Meeting and greeting visitors at all levels of seniority
• Organizing and maintaining diaries and making appointments
• Dealing with incoming email, faxes and post, often corresponding on behalf of the manager
• Carrying out background research and presenting findings
• Producing documents, briefing papers, reports and presentations
• Organizing and attending meetings and ensuring the manager is well prepared for meetings
• Liaising with clients, suppliers and other staff.