Finance Coordinator at ActionAid Nigeria

Reporting to: Programme Coordinators
Grade: 7
Line Management:  Finance Officer

Overall Purpose

• The Finance Coordinator will be required to ensure the financial and legal integrity of the organisation within the framework of the policies and procedures established and the requirements of the local law. S/he will be involved financial management of AAN.
• The post holder will also support in making key financial decisions on AAN projects as well as provide input into AAN annual plans.

Specific Responsibilities
Planning:

• Engage and lead financial planning processes of projects that fit into the organizational annual plan.
• Ensure that plans are consistent with ActionAid financial policies and procedures.

Financial Reporting:

• Responsible for accurate and timely financial and management reporting to donors and project leads
• Ensure that effective systems are in place to allow adequate financial monitoring.
• Ensure timely review of monthly financial reports of implementing partners
• Support in the preparation of the Annual Finance Report and Statutory Report
• Responsible for timely release of funds to implementing partners.
• Review monthly bank reconciliation and quarterly staff debtor schedules.
• Posting of financial transactions data into SUN.

Audit:

• Take a lead on project audits
• Responsible for the implementation of project audit recommendations
• Coordinate management response to internal and external audit findings, and to ensure proper follow up on agreed recommendations of project audits.

Organisational Development Support:

• Provide technical support to project staff.
• Build the capacity of non-finance staff and implementing partners on financial and grant management.
• Participate in the recruitment and assessment of finance staff and partnership assessment of local organisations.
• Ensure timely remittance of pension deductions to Pension Fund Custodians
• Support the development of accounting policies and procedures for AAN and implementing partners.
• Providing quality control checks on ensuring that valid input data are entered into the accounting systems.

Safeguarding Assets and Interests:

• Ensure that project funds and assets are being used for rightful purposes as intended by the donors.
• Responsible for regular update of project asset register.

Risk Management:

• Support Internal Audit unit in identifying project risks and mitigating actions

Others:

• Reconcile and prepare monthly schedule for accrual, sundry creditors and pension
• Any other work as may be assigned by line manager

Key Working Relationships

• Internal: Entire AAN staff
• External: Donors, partners, external auditors and government agencies

Person Specifications
Education/Qualifications:

• First degree in Accounting /or Finance is essential
• Membership of professional accounting body is essential
• Masters’ degree in relevant studies is desirable

Experience:

• Minimum of 7 years work experience, 4 of which should be as a professional accountant is essential
• Ability to work with an accounting software is essential;
• Experience using SUN software is essential
• Experience working in an INGO as an accountant is desirable
• IT literate and have excellent knowledge of Excel & word (MS Office in general).
• Ability to work with an accounting software is desirable

Skill/Abilities:

• Fluency in spoken and written English language
• Highly numerate
• Excellent planning and prioritisation skills
• Strong financial expertise and familiarity in management and accounting practices
• Proven experience in implementing financial and administrative control systems.
• Proven skills in training and developing staff.
• Excellent (proven) interpersonal and both oral and written communication skills
• Strong analytical/problem solving skills.
• Multi-tasking skills
• Negotiation skills
• Project management skill

Personal Qualities:

• Creative and takes initiative.
• Able to work effectively in a diverse team environment.
• Good motivator of others.
• Willing to work additional hours at crucial times.
• Self-motivated person able to work without close supervision
• Team player
• Effectively promote AAN’s mission values, and objectives