Facility Manager at FEZ Consultants

Responsibilities

• Develop and implement a facility management program incorporating preventative maintenance and life-cycle requirements to deliver set targets ensuring compliance with health and safety standards and industry codes.
• Carry out routine inspections to determine need for repairs or renovations including proactive engagement of stakeholders to obtain support for budget or execution. Document inspections, analyse and in compliance with Line Manager’s directives.
• Regularly review utilities consumption with demonstrable proficiency for minimizing related costs.
• Supervise facilities staff (janitors, technicians, grounds-keepers etc.), external contractors and service providers to oversee waste disposal, security, cleaning, etc.
• Provide support and leadership to the team including, management of third-party contractors whilst incorporating professional management of the agreement.
• Maintain financial and non-financial records as may be required including tracking/tracking and forecasting as appropriate for assigned site.
• Develop and maintain excellent working relationships with clients, residents/ occupants, vendors and staff.
• Ensure that the performance of service providers and third parties meet the expected schedules, budget, quality and safety standards.
• Oversee facility refurbishment and renovations, where required under the tutelage of Line Manager.
• Plan and manage facility central services such as reception, security, cleaning, waste disposal, parking, etc., without incidents.
• Implement best practice processes to meet aspirations for increased efficiency and continuous improvements on assigned site.
• Carry out benchmark as appropriate for goods and services to maximize cost-effectiveness.
• Explore opportunities for cost reviews/ leadership through contract/ rates negotiations to optimize delivery and enhance cost saving.
• Manage staff performance; develop, train staff and ensure efficient staff utilization report facility- related budgets, finances, contracts, expenditures and purchases; prepare and track facility budget.
• Develop and implement cost reduction initiatives including (and not limited to) recommendations along with monitoring of energy efficiency.
• Oversee environmental health, safety and security, to comply with minimum assurance expectations. Assure security of the facility.
• Oversee provision of prompt response to requests and issues from facility occupants with tracking and engagements as the need arises.
• Participate in lessons learned meetings and actively promote the organizations’ core values.

Qualification & Experience

• Bachelor's degree in Mechanical Engineering
• Minimum of 7 years experiences in managing High rise buildings.

Skills:

• Time management.
• Communication and influencing skills, in person and in writing.
• Analytical and problem-solving skills
• Decision-making
• The ability to lead and manage teams and projects
• Attention to detail but also the ability to see the implications for the bigger picture.
• Commercial awareness
• Customer service Organisation, time management, prioritizing and the ability to handle a complex, varied workload.
• A good knowledge of IT packages.
• Ability to troubleshoot mechanical issues and manage Facility Officers/Technicians towards rendering a professional preventive maintenance scheme.
• Members of relevant professional body, IFMA is an added advantage.
• Willingness to work on rota basis and render 24 hours onsite Facility management across multiple locations.
• Ability to increase revenue, reduce kmaintenance expenditure and manage annual FM budget with strictness.
• Ability to manage Facility staff and lead change to ensure minimum disruption to core activities.