Office Aide at International Organization for Migration - IOM

SVN No. : SVN2019/10
Location: Lagos
Organizational Unit: Resource Management
Type of Appointment: Special Short-Term (SST) 6 months with possibility of extension
Estimated Start Date: As soon as possible

Context

• Working under the overall supervision of the Procurement & Logistics Officer, Abuja and relevant head of missions, and the direct supervision Logistics Assistant, the incumbent will perform the below responsibilities.

Core Functions / Responsibilities

• Be responsible for the cleanliness and upkeep of the relevant office premises, including vacuuming, cleaning and garbage disposal of office areas, corridors, balconies and toilets.
• Maintain adequate stocks of cleaning materials, toiletries and other consumables as required; restock as required. 
• Be responsible for the maintenance of the surrounding garden area; including landscaping, watering, fertilizing and maintenance of shrubs and trees as and when required;
• Prepare and serve tea to IOM staff and visitors as required;
• Assist with photocopying, collating and scanning documents; send faxes; support office re-cycling initiative; and distribution of documents/ packages as required;
• Support the Reception duties as and when required;
• Perform other duties as may be assigned.

Required Qualifications and Experience

• High School Diploma; or an equivalent combination of education, training & experience;
• Previous experience in similar capacity;
• Preferably within the United Nations or within the International Organizations;

Languages:

• Fluency in English and Native Language;
• Fluency in multiple languages advantageous;

Required Competencies/ Behavioural 
The incumbent is expected to demonstrate the following competencies:
Values: 

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1:

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other:

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. 
• Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.