Ware House Data Collection Officer at INTERSOS

NgalaDuty station: Banki/Bama (Borno State)
Reporting to: Ware House Manager
Status: Full time
Duration: 6 months (with possibility of extension)
Starting date: As soon as possible

Position summary
The WH Data Collection & Storage Officer should responsible under overall supervision of WH In- charge to the common Warehouse activities, assessment & analysis related data implemented
within the framework of the project plans, ensuring that they are delivered following the proposal text agreed upon with the donor, and that these activities are achieving timely results. During
absence of WH Incharge, position will be wholly accountable for given activities under direct supervision of Project Lead.
RESPONSIBILITIES

• Understand, implement and / or maintain standard INTERSOS inventory management policies and procedure;
• Provide information and logistics support to partners and warehouse staff where necessary;
• Responsible for data keeping/documentation at all times. Take lead in data tracking of all partners using the storage facility.
• Responsible for documentation of all receipt and dispatch (received notes/Delivery note/Stock transfer sheet/Waybills) are complete and archived in compliance with
• INTERSOS standards (scan documents and archive digital versions on computer) BOTH
• SOFT AND HARD COPIES.
• Ensure the maintenance of warehouse and other relevant document.
• Update as per INTERSOS requirements, the asset register, Asset inventory list and expendable store inventory list and produce timely reports as requested by the warehouse in-charge and in relation to WFP standard of operations (SOPs).
• Support in preparing and sending to the warehouse and supply chain coordinator the stock report on a monthly basis.
• Develop new data collection and data analysis tools, including efficient data capturing forms.
• Cargo tracking on RITA software with the warehouse in- charge and proper takeover in his absence.
• Perform any other task as assigned by the supervisor.
• Maintain physical and digital records according to standard guidelines considering: update the Relief Item Tracking Application daily to reflect all transactions (new requests, receipt of
• goods, and release of goods) based on completed documentation; maintain physical records per individual request/consignment per Service User.
• Filling of waybills, consignment reports, labourers pay sheet as well as any relevant document for proper record keeping and documentation.
• Compile data of which actors are in location, what type of activities they do;
• Put together data of Partners contact list (MoU contact & actual contact)
• Collect accurate data for generator usage
• Effectively communicate the status, value, and importance of data collection to staff.
• Prepare and deliver weekly/monthly/mid term / final data reports;
• Keep and share the record of visitor: suggestions - comments - complains
• Take record of car data
• Take minutes of internal/external meetings and keep record
• Archive every day problems / challenges with the solutions given or suggested
• Create and maintain databases and spreadsheets that meet operational requirements.
• Assist in developing the project data collection plan including monitoring and evaluation tools
• Support the project manager to compile data and present quality statistics that meet user needs and contribute to decision making;
• Keeping the data as up to date as possible;
• Offer IT support and training to INTERSOS staff in Bama / Banki
• IT focal point in Bama/Banki

Minimum Requirement

• Bachelor's Degree in Information Technology or Computer science;
• Minimum 3 years of experience from at national level project implementation position in a humanitarian / recovery context;
• Experience in working in complex and volatile contexts;
• Advance knowledge of MS Excel and MS Word.
• Documented results related to the position’s responsibilities;
• Experience in leadership and problem solving;
• Fluency in English, both written and oral;
• Capacity to adapt to basic living conditions, patience;
• Ability to put up with pressure from government agencies;
• Ability to deliver high quality work within tight deadlines;