Office Assistant at World Health Organization (WHO)

Job ID: 1900206
Location: Maiduguri, Borno
Grade: G2
Contractual Arrangement: Special Services Agreement (SSA)
Contract duration: 3 months
Schedule: Full-time 

Description of Duties

• Reporting to the EOC Manager, and under the overall guidance of the Head, WHO Emergency Manager, Maiduguri and working closely with government of Borno State, WHO & other partners in the state, the incumbent will have a front line responsibility of administrative activities within the PHEOC at the sub-national level (Maiduguri), ensuring the overall compliance with the administrative rules and emergency Standard Operating Procedures (SOPs).
• The incumbent will manage a team of administrative clerks, volunteers and will assist to liaise with counterparts within the organization to ensure smooth coordination and implementation of administrative services. 
• In addition, the Administrative Assistant will be responsible for the management of PHEOC Store and Logistics.

Responsibilities
Administrations:

• Assist the PHEOC manager in the daily running of the PHEOC
• Take minutes of PHEOC/WHO general/ thematic team meetings; to develop points as action tracker, dispatch and follow up on the personnel responsible for action.
• Manage the PHEOC Database/dispatches and communication system
• Assist the PHEOC Manager/Team leads in power point presentations for meetings
• Receive calls on behalf of PHEOC for alerts, updates and also to disseminate information and requests
• Make contacts with LGAs using the toll free lines and communicate on coordination with partners and state
• Facilitate orderliness within the PHEOC
• Follow up on report submission and presentations
• Assist the manager in booking of the hall for cluster meetings and place on board
• Supervision of cleaners at the PHEOC

Logistics/Store Management:

• Keep records of store and register inventory and dispatches done within the PHEOC
• Daily inventory of stock
• Do Data entry when needed
• General management of the store.

Required Qualifications
Education:

• Essential:Secondary School Leaving Certificate.

Experience:

• Essential: Two years relevant experience in a similar role
• Desirable: Relevant working experience within the UN and/or International NGO

Use of language skills:

• Essential: Able to communicate in English and the local language.