Procurement Specialist at Ventoven

We are on the lookout for a skilled and experienced candidate, whose core responsibility will be the timely sourcing of quality goods or services at an acceptable price that meets the organization's needs. He/She will need to be an expert on price negotiations; purchase order creation; order tracking and management; and price dispute resolutions.

Other duties will include;

Purchasing & Supply Chain Management

• Saving costs by procuring goods and services at the best price and quality
• Responsible for the timely procurement and delivery of products and services
• Track deliveries and make sure the company receives exactly what was ordered from suppliers.
• Creation and management of Cost Data Bank for all items being procured by the organisation
• Support in price verification/ negotiations for bids
• Sourcing and validation of procurement requests by team members
• Strategic procurement by ensuring that items are purchased with the long-term benefits as a major decisive factor.
• Develop a journey management plan to ensure that all items purchased are delivered in pristine condition
• Manage the storage of all items purchased by Ventoven

Requests Processing/Cost Verification

• Review requisition orders in order to verify quantity and specifications
• Determine if inventory quantities are sufficient for the office needs and order more when necessary
• Receive purchase requests from various departments within the company through the IACC and get price quotes from suppliers/vendors
• Process purchase requisitions/orders within purchasing authority
• Ensure that all requests are properly documented
• Timely and accurate dissemination of information on procurement policies and processes.

Vendor Management

• This shall include but not limited to vendor sourcing, vendor processing, vendor profiling, vendor engagement and retaining vendors.
• Develop and maintain constructive and cooperative working relationships between the company and the various vendors.
• Responsible for selecting and evaluating the performance of suppliers/vendors and giving best/professional advice on preferable vendors

Record Keeping:

• Create and manage electronic database/log of vendor lists (company name, service type & contact details)
• Maintain robust records of all items that Ventoven has in storage.

Fleet Management/ Flight bookings

• Support in flight bookings for Vent Oven and other sister companies
• Manage the fleet and fueling system of all official cars assigned to client companies
• Support all companies to ensure NO downtime on their fleet
• Maintain fuel schedule and encourage all companies to do same

Knowledge, Skills and Abilities:

• Familiarity with procurement for Contracts & Bids Process
• Must be able to address vendors in corporate/diplomatic manner
• Must be strategic and organised
• Ability to work effectively with little or no supervision
• Ability to take ownership and responsibility
• Ability to influence people

Education/Certifications:

• A Bachelor's degree from a recognised institution
• Additional qualifications are an added advantage.

Experience:

• 3-5 years experience in a similar role
• Excellent communication skills
• Ability to multitask
• Good negotiation skills
• Good problem solving skills
• Good reporting and documentation skills