Secretary at Fun Science World Limited

Job Description

• Draft routine memos, billing, or other reports
• Edit company correspondence and ensure document accuracy
• Maintain databases and filing systems, whether electronic or paper
• Perform basic bookkeeping
• File and retrieve corporate documents, records, and reports.
• Greet visitors and determine whether they should be given access to specific individuals.
• Prepare responses to correspondence containing routine inquiries.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Answer telephones and take messages or transfer calls
• Schedule appointments and update event calendars
• Arrange staff meetings
• Handle incoming and outgoing mail and faxes
• Make travel arrangements for executives.
• Compile, transcribe, and distribute minutes of meetings.
• Attend meetings in order to record minutes.
• Provide high-level administrative support for the office and top executives
• Supervise clerical staff.
• Handling communications among parents, students, the community, teachers, and school administrators.
• Schedule appointments
• Receive visitors
• Keep track of students’ records.