Finance & Admin Officer at PACT

Location: Jalingo

Project Overview: Pact is recruiting a Finance & Admin Officer for an upcoming USAID-funded peace building and conflict mitigation project.  

Position Summary: Finance & Admin Officer plays a critical role in Pact’s financial management.  With procurements and grants to local organizations, Pact’s accounting practices, oversight, and financial support of its local partners is a central to effective programming.

Specific Duties:

• The finance and admin officer will oversee the operation and finances of the state office.
• Performs general ledger maintenance and reconciles assigned general ledger accounts, including sub-grants and sub-awards.
• Develops monthly and quarterly financial reports, including banking transactions/reconciliations, ensuring appropriate and accurate capturing in accounting system; for the review/approval of the finance manager.
• Enter payments and retirements into financial accounting software on daily basis;
• Manages petty cash reconciliation.
• Review activity requests and prepare payment vouchers and journal vouchers for payment.
• Monitor donor budget and prepare all necessary donor reports and submit to Finance Manager for review and approval.
• Ensure implementation of regulations and procedures for local purchase, procurement and logistics management in collaboration with the Operations unit.
• Support with the month end financial reporting.
• Prepare and follow up with transactions to ensure that payments are accurately captured, timely and complete and ensure appropriate coding.
• Ensures timely payments to vendors and other project related expenses.
• Support technical staff to develop and manage monthly and quarterly activity budget.
• Reviews sub-grant and sub-award financial reports, taking initiative to resolve problems in accordance with policies and program objectives.
• Implement financial and internal control policies and procedures of the organization.
• Monitor compliance of staff with all office financials in accordance with established financial guidelines, and report any non-compliance to the supervisor for required action.
• Provide general orientation and support to sub-grantees on financial reporting.
• Maintain financial files and records.

Qualifications:

• Minimum B.Sc. in Accounting or its equivalent is required. Postgraduate degree in related field and professional qualification such as ACA/ICAN/ACCA preferred.  
• Must also have at least four years’ experience as an accountant with accounting standards/practices in an international development organization.
• Demonstrated experience with automated accounting systems (QuickBooks and Microsoft Navigation), including pay rolling required. 
• Must have knowledge of internal control systems and financial audit processes.
• Experience with USAID funded project.
• Advanced use of MS Word, MS Excel, MS Outlook, Power Point and MS Publisher a plus.