Logistician - Administrator (M/F) at Medecins Du Monde

Location: Damboa, Borno
Fixed-term contract: 6 months
Starting date: December 2018

Job Description/Responsibilities

• Under the responsibility of the field coordinator, you are in charge of carrying out administrative, accounting, financial and logistics management of Damboa base.

More specifically, your responsibilities are to:

Logistics:

• Ensure procurement in the respect of the MdM procedures, guidelines and policies
• Follow the operational implementation of the stock and asset procedure
• Suggest and implement tailor-made trainings to key staff
• Supervise the log/admin team and provide guidance and technical support
• Provide regular reporting to the logistics coordinator upon solicitation, especially through standard monthly reporting tools
• Ensure the regular order for the compound and the maintenance of the base
• Supervise the team of guards and drivers
• Provide support in implementations of the water and sanitation (WASH) activities as well as the infection prevention and control (IPC)
• Follow up the vehicle rental framework contract
• Supervise the planning and execution of maintenance and repair work on mission vehicles
• Establish vehicle movement schedules
• Ensure that drivers are aware of their obligation to adhere to MdM safety rules and procedures
• Support the field coordinator in all aspects of security management
• Make sure that all communications means are in place and well used by the team
• Attend to security meetings on delegation of the field coordinator and network closely with logistics departments of other humanitarian actors
• Collect security reports and follow up.

Administrative, human resources and finance:

• Support the human resources coordinator in ensuring the proper application of HR policies and associated processes
• Ensure all staff files are up-to-date including the staff database
• Manage the filing, storage and security of documents
• Supervise all disbursements, payments at the base level (in respect of donors’ budgets) and ensure the security of funds and safety of staff
• Be responsible for the book keeping (accounting) of the base under the line management of finance coordinator
• Prepare and supervise the monthly closing, review and integrate the accounting before sending to the coordination
• Be responsible for the management of the base treasury and sending of cash forecast to country office on bi monthly bases
• Ensure the smooth transfer and security of funds
• Prepare and finalize the base fund forecast with field coordinator and program managers
• Update the budget follow up and forecast on monthly bases and conduct a meeting to share the results
• Participate and assist the finance coordinator in provision of data, preparation and timely submission of financial reports to donor/HQ

Requirements

• Diploma in Logistics Management, a degree in Project Management would be appreciated
• At least 2-3 years of professional experience in logistics, administrative, finance, and HR
• At least one previous experience with an I.NGO is required (with MdM is an asset)
• Experience in dealing with suppliers and following procurement procedures
• Essential working experience in developing countries and conflict/post conflict context
• Strong knowledge of Word, Excel, Powerpoint Excellent organisational skills
• Ability to prioritize and anticipate
• Ability to work under stressful situation
• Communicative person
• Able to work and live in specific security context
• Languages: English is mandatory (oral and written)
• You are committed to MdM’s values as an organisation and motivated by its non-statutory, NFP model.

Remuneration/Benefits

• Salary: 2 500 euros gross monthly salary
• Expatriation bonus (10% gross salary per month)
• Transportation cost, vaccines and visas covered
• 22.5 RTT (recuperation days) per year
• 5 weeks of paid leaves per year
• Health insurance (60% covered by MdM)
• Insurance (repatriation…)
• Médecins du Monde promotes trainings and internal mobility
• Single posting.