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  • Executive Assistant at Viisaus Technology Ltd

  • Posted on: 9 November, 2018 Deadline: Not Specified
  • View Jobs in ICT / Telecommunication View All Jobs at Viisaus Technology Ltd
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  • At VIISAUS we are passionately curious about people and society. We deliver data and insights that make our complex world easier and faster to navigate, and inspire our clients to make smarter decisions. By using innovative technologies and data science, VIISAUS turns big data into smart data, enabling its clients to improve their competitive edge.

    Our culture and values speak to placing our customers as priority, working hard, teamwork and being passionate about what we do (and having fun in the process!). Our Company is full of ordinary people with extraordinary minds who desire to do extraordinary things!

    Executive Assistant

     

    Job Profile

    The Executive Assistant will work directly with the Managing Director and will be responsible for performing a number of administrative and complex duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment.

    Assignment Category: Regular, Full-time                            

    As Executive Assistant, your responsibilities will be to:

    • Assist the Executive with the planning of daily schedule and duties, including managing personal account ting records, calendars, commitments, and travel arrangements (planning itineraries, developing agendas and meeting materials, reporting expenses, etc.)
    • Support the Executive by performing advanced-level administrative work including planning, coordinating, organizing and producing work that requires a high level of discretion and confidentiality
    • Coordinate events that the Executive is required to attend including all necessary credentials and information
    • Assist the Executive by reading, researching, preparing PowerPoint presentations and routing correspondence; drafting letters and documents
    • Manage day-to-day business and personal matters for the Executive both inside and outside the office
    • Address information requests, collaborate on projects, preparing various statistical and ad hoc reports, as well as other support functions
    • Meet clients and visitors enthusiastically and professionally, ascertain nature of business, assist when appropriate, or refer visitors appropriately
    • Manage the office reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image
    • Reinforce VIISAUS culture and positive office atmosphere by being personable and using clear and articulate communication

    Key Performance Indicators (KPIs) you will be measured on include:

    Communication

    • Budget Management & Monitoring
    • % of Admin Tasks Performed on Time
    • Appointments & Calendar Management
    • Business Travel/Event Management
    • Administration & Coordination
    • Relationship Management

    You’d be a good fit if you:

    • Have a University Degree in a related field
    • Have at least two (2) years’ work experience in a similar role
    • Are able to function effectively in a variety of roles within a dynamic environment under minimum supervision
    • Have a high level of emotional intelligence
    • Can manage complex tasks and prioritize competing demands in order to meet deadlines
    • Are willing to travel, able to work weekends, variable schedule(s) as necessary
    • Have excellent organizational skills and attention to detail
    • Are able to maintain confidentiality and use discretion
    • Have great written and verbal communication skills
    • Have knowledge of basic office software
    • Possess an extraordinary mind and love to use it

    Why VIISAUS?

    Because VIISAUS hires the best people, we work hard to provide benefits to make their lives better.

    We offer:

    • A competitive salary in a highly exciting organization
    • Health and dental insurance coverage
    • Annual Performance Bonus at management discretion
    • Monthly Pension Benefits
    • Group life Insurance
    • A fun and collaborative environment with driven team members
    • Work for an employee focused company that is building a great culture
    • Paid time off, Sick days and Holidays off

    Method of Application

    Applicants can send Cvs to careers@viisaus.com

    When you join VIISAUS, you become part of the VIISAUS family, a group of talented men and women who drive innovation, embrace change, celebrate teamwork and reward hard work!

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