Executive Assistant at Viisaus Technology Ltd

Job Profile

The Executive Assistant will work directly with the Managing Director and will be responsible for performing a number of administrative and complex duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment.

Assignment Category: Regular, Full-time                            

As Executive Assistant, your responsibilities will be to:

• Assist the Executive with the planning of daily schedule and duties, including managing personal account ting records, calendars, commitments, and travel arrangements (planning itineraries, developing agendas and meeting materials, reporting expenses, etc.)
• Support the Executive by performing advanced-level administrative work including planning, coordinating, organizing and producing work that requires a high level of discretion and confidentiality
• Coordinate events that the Executive is required to attend including all necessary credentials and information
• Assist the Executive by reading, researching, preparing PowerPoint presentations and routing correspondence; drafting letters and documents
• Manage day-to-day business and personal matters for the Executive both inside and outside the office
• Address information requests, collaborate on projects, preparing various statistical and ad hoc reports, as well as other support functions
• Meet clients and visitors enthusiastically and professionally, ascertain nature of business, assist when appropriate, or refer visitors appropriately
• Manage the office reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image
• Reinforce VIISAUS culture and positive office atmosphere by being personable and using clear and articulate communication

Key Performance Indicators (KPIs) you will be measured on include:

Communication

• Budget Management & Monitoring
• % of Admin Tasks Performed on Time
• Appointments & Calendar Management
• Business Travel/Event Management
• Administration & Coordination
• Relationship Management

You’d be a good fit if you:

• Have a University Degree in a related field
• Have at least two (2) years’ work experience in a similar role
• Are able to function effectively in a variety of roles within a dynamic environment under minimum supervision
• Have a high level of emotional intelligence
• Can manage complex tasks and prioritize competing demands in order to meet deadlines
• Are willing to travel, able to work weekends, variable schedule(s) as necessary
• Have excellent organizational skills and attention to detail
• Are able to maintain confidentiality and use discretion
• Have great written and verbal communication skills
• Have knowledge of basic office software
• Possess an extraordinary mind and love to use it

Why VIISAUS?

Because VIISAUS hires the best people, we work hard to provide benefits to make their lives better.

We offer:

• A competitive salary in a highly exciting organization
• Health and dental insurance coverage
• Annual Performance Bonus at management discretion
• Monthly Pension Benefits
• Group life Insurance
• A fun and collaborative environment with driven team members
• Work for an employee focused company that is building a great culture
• Paid time off, Sick days and Holidays off