Administrative Assistant, Consultant at Palladium Group

Organization Overview
Palladium develops and delivers solutions that create positive impact for communities, businesses, societies and economies. We transform lives and create enduring value by working with governments, corporations and non-profit organisations. We create positive impact through more than 100 current projects with more than 2000 employees operating in over 90 countries.

Palladium implements the USAID-funded Health Policy Plus (HP+) Project. HP+ works with key stakeholders to advance health policy and financing for family planning and reproductive health (FP/RH), HIV, and maternal and new-born health at national and subnational levels. The project aims to improve the enabling environment for equitable and sustainable health services, supplies, and delivery systems through policy development and implementation, with an emphasis on voluntary, rights-based health programs, and by strengthening in-country partners' capacity to navigate complex environments for effective policy design, implementation, and financing aligned to the existing priorities.

Assignment Overview

• The Office of the Global AIDS Coordinator (OGAC) has set a new local partner funding target of 70% by FY2020. To reach this ambitious target, a deeper understanding of the current roster of organizations able to manage large USAID PEPFAR awards for health, social services, or education is required.
• HP+ seeks a qualified Nigeria-based consultant to coordinate essential administrative functions in support of an organizational capacity assessment. 
• The consultant will liaise closely with HP+ staff based in Nigeria and Washington, DC to ensure the timely implementation of activities.

Responsibilities

• Support the capacity assessment team to schedule meetings and prepare a detailed site visit agenda
• Collect contact information for organizations, as needed
• Send organizational capacity assessment invitation letters to organizations by email
• Ensure organizations’ attendance to the assessment meeting (follow-up and confirm attendance)
• Arrange plane tickets, venues, hotel, and transportation for capacity assessment team
• Provide support to the capacity assessment team to manage the team’s schedules
• Regularly report to the HP+ point of contact with respect to schedules and status of assessment (e.g., completed assessments, meetings, etc.) including issues and concerns, if any.
• Collection information from local organizations, as assigned
• Prepare additional documents as requested by Team members
• Coordinate dissemination workshops and other matters relating to the closure of this assessment activity such as printing of final report, payment of suppliers, etc.

Requirements
Minimum education and experience required:

• University degree preferred
• Experience working with USAID, knowledge of key health policy and program stakeholders an advantage
• Strong written and oral communication skills
• Excellent inter-personal and negotiation skills
• Problem-solving, decision-making and good judgment skills
• Microsoft Office proficiency
• Fluency in written and spoken English is required.