Office Administrative Manager at Owens and Xley

Location: Lekki, Lagos

Job Description

• We are looking to hire an Office Administrative Manager who will provide general project, accounting and administrative support while working under direct supervision with the Design Director.

Functions of the Role

• Ensure the smooth running of office operations
• Responsible for office organization, supplies and maintenance (Ordering and Stocking)
• Manage office calendar for special dates, events, staff travel, work schedules etc.
• Assist design assistants, interior designers, vendors and project managers in the preparation, issuance and follow-up of punch list
• Prepare and submit contracts, interoffice contracts, quotations proposals, MOU’s and work orders to clients
• Prepare and update budgets, excel spreadsheets, transmittals and other relevant documents.
• Compile information and present reports (proposal tracking, project status, staff finance, etc.)
• Coordinate contract process with Finance, Project Manager, Clients, Sub consultants and team using the contracts protocols and processes.
• Manage and update clients’ database
• Assist Representatives in scheduling vendor presentations and contact update
• Respond and route incoming calls
• Greet and welcome visitors
• Handle incoming/outgoing mails and deliveries
• Create and maintain a filing system
• Assist with office maintenance, programs and special projects as directed
• Assist with the collection of time-sheets.

Requirements

• B.Sc in Business Admin, Finance or any related discipline
• 2-3 years’ experience in a fast paced and professional environment
• Experience in commercial architecture, construction management, design or creativity focused firm is preferred
• Proficiency in automated accounting, CRM systems and MS Office Suites
• Excellent communication skill
• Excellent phone handling and customer service skill
• Candidates must live on the Lekki-Ajah axis.