Administrative Officer at Smart Partners

Job Description

• Our client, seek to hire an Administrative officer who will be responsible for office Administrative duties
• The suitable candidate will manage employee records, organize files, answer calls, and provide support for the whole of the company
• The ideal candidate will be highly organized, and able to handle financial records and expenses.

Job Responsibilities

• Monitoring and maintaining office equipment, inventory supplies; orders replacement supplies as needed
• Creating, updating, and maintaining personnel records, financial records, and other records and databases
• Updating office policies and procedures
• Scheduling company calendar and updating as needed
• Preparing reports on expenses, office budgets, and other expenditures
• Supporting department managers, staff, and CEO
• Organizing conference room scheduling, equipment, and cleaning
• Preparing travel arrangements for office staff and managers; overseeing and preparing expense reports and budgets
• Coordinating building and maintenance issues for general repair
• Organizing special functions and social events
• Handle external or internal communication or management systems
• Preparing correspondence, documentation, or presentation materials
• Assisting other departments (such as financial department or HR) with administrative or clerical support

Skills, Requirements/Qualifications

• B.Sc./HND in Business Administration or related field
• Minimum of 2 years experience as an Administrative Officer.
• Good managerial and Analytical skills
• Organising, directing, coordinating and arranging meetings
• A high level of confidentiality
• Excellent interpersonal and customer-facing skills
• Strong communication skills, both written and verbal
• Ability to multitask, prioritize and manage time efficiently
• The ability to work as part of a team
• The ability to work accurately, with attention to detail
• Well organize, discipline, details and thorough.
• Proficiency in Microsoft Office Suite, database management and record keeping.