Contracts & Procurement Supervisor at WTS Energy

Job Number: 25917
Location: Nigeria
Type of Employment: Contract

Job Description

• Plan, organize, manage and execute procurement and contract activities from initial strategy development to award and follow up the post award contract management phases for all contracts in portfolio.
• Achieve established short and long term smooth running of the contracts, mitigate potential claims, and manage variations.
• Source adequate vendors for all procurement needs
• Document (ITTs/Awards /POs/Contracts etc.) preparation, processing approval and administering.
• Laisse with internal customers (User Department) to support commencement of drilling and support ongoing drilling operations.
• Liaise with vendors, client, and other stake holders.
• Support in obtaining timely approvals from Regulatory bodies (as applicable) of the C&P processes, tenders, awards.
• Monitor and follow up on deliverables from vendors and coordinate with vendors and logistic/User department for delivery of materials to intended place.
• Keep record of all awards released, variations issued and close out the contracts / awards at the end of campaign.
• Coordinate and support the finance department where necessary to address the contractual issues to enable timely payments.
• Review vendors invoices (if required) and obtain necessary approvals.
• Interfaces with the project team in order to plan and prioritize purchasing activities to support the business activities
• Act as the focal contact person for all supply chain & finance initiatives
• Ensure POs are created prior to commitment and good receipt is performed within 2 days of goods receipt or service delivery.
• Interface with the Accounts Payables personnel to ensure that the entire procurement to pay (P2P) process is implemented fully and seamlessly.
• Create requisitions and manages the approval process to PO generation and transmittal to vendors.
• Transmits and prioritizes approved purchase orders, with appropriate supporting documents, to Supplier and tracks acknowledgement of order by Supplier
• Prepares and communicates shortage and backlog reports, and provides visibility of other potential interruptions to internal customers
• Reviews, updates and maintains Open Purchase Orders until closed.
• Reports Supplier non-conformances and prepares return documentation to Supplier
• Leads finance and Logistics staff in resolving reception and invoice discrepancies
• Identifies opportunities and implements actions to continually reduce wasted time, money and resources form assigned tasks.

Requirements
Experience:

• Minimum of 8 Years of Experience in the oil and gas industry with at least 3 years in contracts and/or procurement function with relevant experience.
• Experience with international oil companies will be added advantage.

Qualifications:

• Bachelor’s degree or Higher Diploma in any of the following discipline: Engineering, Manufacturing, Science, Business Admin, Accounting, Supply Chain Management (contracts, procurement & logistics)