Personal Assistant to the School Proprietress at Klinsettee

Job Responsibilities

• Acting as a first point of contact: dealing with correspondence and phone calls
• Screening phone calls, enquiries and requests, and handling them when appropriate
• Managing diaries and organising meetings and appointments, often controlling access to the manager/executive
• Booking and arranging travel, transport and accommodation
• Organising events and conferences
• Reminding the manager/executive of important tasks and deadlines
• Typing, compiling and preparing reports, presentations and correspondence
• Managing databases and filing systems
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers and clients
• Collating and filing expenses
• Carrying out background research and presenting findings;
• Taking on some of the manager's responsibilities and working more closely with management

Job Specification

• Previous experience of administration or personal assistant work at least two years.
• Minimum of B.Sc in Social Sciences: Psychology, Sociology, Economics, Accounting, Business Administration or Secretarial Studies
• Exceptional written and oral communication skills;
• Excellent word processing and IT skills, including knowledge of a range of software packages;
• The ability to work under pressure and to tight deadlines;
• Good organisational and time management skills;
• The ability to research, digest, analyse and present material clearly and concisely;
• Excellent interpersonal skills;
• The ability to work on your own initiative;
• Honesty and reliability;
• Attention to detail;
• Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines;
• Discretion and an understanding of confidentiality issues.
• A knowledge of standard software packages and the ability to learn company-specific software if required
• Must reside around Ikeja Airport Road/Oshodi and Environs
• Ages between 33 and 45 years.