School Administrative Manager at Klinsettee

Job Description

• Manages the day-to-day operations of the school including, but not limited to, the financial, technical, clerical and front office support services
• Make decisions relating to the day-to-day management/operation of the school’s administrative functions
• Manages the front office and all services ensuring that school operational and administrative functions are organized efficiently to meet the needs of the school, staff, students and families
• Develops systems within the school to limit principal/administrator time spent on management/operational work
• Facilitates communication between staff, students and/or parents for the purpose of evaluating situations, solving problems and/or resolving conflicts
• Participates in meetings, workshops and seminars(e.g. Faculty Meetings, Site Council Meetings and other meetings as needed) for the purpose of conveying and/or gathering information required to perform the functions of the position
• Maintains School Budget. Prepares financial budgets and financial reports under the overall direction of the principal/administrator
• Carries out financial analysis and develops improvements to financial procedures as required
• Manages all contractual and related arrangements with regard to building works, maintenance and supplies, cleaning, grounds maintenance, etc., including quality control of contractors' work
• Administers and supervises the maintenance of the physical facilities.

Supervisory Relationships:

• This position reports to the principal/administrator
• The SAM supervises all non-teaching staff and front office staff

Required Knowledge, Skills and Abilities

• Ability to supervise staff and manage operational functions. Strong ability to plan and manage multiple projects
• Ability to effectively manage conflict and competing priorities
• Ability to work independently; problem-solve, analyze issues and create action plans. Independent decision-making and ability to interpret policies and laws
• Strong computer proficiency, including competency with Word, Excel and website maintenance
• Comprehensive understanding of the operation of schools and the inter-relationship with the community
• Bachelor's Degree in Business, Finance or equivalent. Master's Degree in business or equivalent preferred
• Two (2) to three (3) years experience as a Business or Operations Manager with increased level of responsibility is required
• Two (2) to three (3) years supervising staff (including hiring, evaluation, performance management, etc.) is required; four plus (4+) years of increased management experience and supervision of staff is preferred
• Experience with office procedures and accounting or bookkeeping skills required
• Experience in public schools or a business of similar size and complexity required

Work Environment

• Incumbents work in a fast-paced office/school environment and may be required to work extended hours and weekends as needed