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  • Confidential Secretary at WTS Energy

  • Posted on: 14 September, 2018 Deadline: Not Specified
  • View Jobs in Oil and Gas / Marine View All Jobs at WTS Energy
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  • WTS Energy provides recruitment and manpower services for the global oil and gas and energy industries. We supply engineers and consultants to our clients' projects and operations, and perform employment outsourcing services such as workforce management in oil and gas regions around the world. WTS Energy operates globally with offices in 14 countries and is operational in over 50 countries.

    Confidential Secretary

     

    Job number 25836
    Type of Employment: Permanent

    Job Description

    • Manage the EGM’s Calendar, emails and internal and external contacts
    • Respond to emails and re-routed phone calls linked to the EGM’s Office
    • Receive and review letters, correspondences, internal and external documents addressed to the EGM’s office
    • Consolidate and file letters, correspondences, internal and external documents requiring the EGM’s signature
    • Manage the EGM’s office expense and Special Advance payments required to manage the office efficiently.
    • Schedule both internal and external appointments for the EGM
    • Make all travel arrangements including hotel/vehicle reservations
    • Manages all Visitors including VIP’s that visits the EGM’s Office.
    • Obtain all relevant information about all meetings, internal and external events involving the EGM
    • Regularly update EGM’s office filing system and Meeting Calendar.
    • Assist with the coordination of the EGM’s internal and external visits
    • Participates in Uploading documents in the Document Manager & Events Planner (DMEP) SharePoint database
    • Coordinates and Interfaces with the entities responsible for organising external and internal events requiring the EGM involvement /participation.
    • Manages the requisition of standard goods and stationery for the department
    • Ensures EGM’s office equipment are in good working condition and arrange routine maintenance /replacement as necessary.

    Requirements

    • HND Secretarial Studies and Skilful and efficient user of Microsoft Office Suite (Word, Excel, PowerPoint)

    Method of Application

    Interested and qualified? Go to WTS Energy career website on www.wtsenergy.com to apply

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