Fleet Assistant at Medecins Du Monde

Job Title: Fleet Assistant
Location: Maiduguri
Duration: 6 Months (Extendable after performance review)
Supervisor: Base Logistician

Hierarchical & Functional links

The Fleet Assistant is responsible for facilitating and coordinating movements, maintenance, and planning of all vehicles operated by MDM in Maiduguri.
This job includes vehicle repair follow-up, maintenance as well as facilitating all movement needs and monitoring of field movements. The position will demand a highly motivated, detail-oriented individual who will be able to identify, report and solve challenges as they arise in the office.

III.    Tasks and Responsibilities
 Objective 1:  Responsible for supervising the driver fleet.

• Organize daily movement according with the program’s needs.
• Organize and ensure a routine maintenance schedule for all MdM leased vehicles and ensure that a stock of fuel is maintained at the Base.
• Assist the log base to coordinate with programs to ensure increase/phasing out of vehicles.
• Assist the log base to maintain comprehensive vehicle and generator maintenance records and a plan for maintenance schedules at the Base.
• Assist in assessing any external garages/ suppliers, which are being used by MdM to ensure they can and are providing sufficient support to the MdM’s fleet at an acceptable cost.
• Assist the log base to ensure that all vehicles have an onboard spare tyre, first aid kits, emergency tool kit, emergency contact numbers, internal vehicle numbers and MdM branding.
• Assess all drivers’ skills and conduct driver training as required and this includes making recommendations to the line Manager.
• Conduct daily vehicle inspections along with drivers to monitor the use of vehicles through logbook management.
• Maintain daily vehicle inspection schedule and records and assign all mechanical maintenance plan.
• Ensure all the cars are refueldf every Friday in the afternoon and  any other day that the level of fuel is half tank
• Ensure transparent and accountable fuel management for vehicles and generators.
• Ensure scheduled and need-based maintenance of generators.
• Ensure generators always have adequate fuel to run uninterruptedly.
• Ensure monthly and need-based vehicle and generators utilization reports.
• Assist in Organising the transportation of goods to the various warehouses/stores and clinics.

Objective 2: management

• Supervise drivers and prepare their planning at the end of the month.
• Supervise and manage loading and unloading staff (Cars, Trucks, etc.), as well as casual workers hired subject to the approval of the line manager.

Object 3: Reporting

• Ensure that line manager is informed of any problems regarding fuel quality, generators and cars.
• Send the fuel and maintenance follow up to log base at the end of the month.

Others

• Be aware of any document regarding detailed responsibilities of the drivers.
• Participate in meetings and possible trainings.
• Other work can  be requested by the  supervisor to assist in the good smoothing of the project

Requirement

• University graduate in related field
• An experienced personnel with INGO in fleet management
• Good knowledge of managing drivers and logistics
• Ability to fluently speak Hausa and Kanuri is an added advantage
• 1 to 2 years experience is also an advantage.