Personal Assistant at Teclab Management Services Limited

Job Description

• Assist primarily the Executive Director with organizational, financial and personal administration on a daily basis
• Be friendly and personable while managing heavy communications and calendar scheduling (requiring interaction with both internal and external executives and assistants, as well as consultants, clients, co-workers and the general public) to coordinate various complex meetings
• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner
• Lead short-term projects and initiatives as requested by the Executive Director
• Respect the need for confidentiality and sensitivity of information
• Have a proven ability to exercise good judgment in recognizing the scope of authority
• Communicate and handle incoming and outgoing electronic communications on behalf of the Executive Director
• Greet visitors graciously and in a professional manner, create a good personal image through a neat, clean, businesslike professional appearance and a positive, cheerful attitude
• Update and maintain database of executive key contacts.

Job Specification/Qualifications

• Must have a Bachelor's degree in any of the following: Law, Business Admin, Accounts, Economics or Sociology
• Must have 5 years work experience in administrative/personal assistant roles at the executive level.

Key Competencies:

• Excellent attention to detail, accuracy and quality
• Excellent written and verbal communication skills
• Ability to maintain calendars and schedule appointments
• Ability to compose and edit written materials, translation experience is a plus
• Ability to work easily and effectively with a wide range of people
• Able to manage multiple projects and responsibilities at once; ability to meet deadlines
• Ability to work flexible hours and on weekends as needed
• Possess time management skills
• Demonstrates solid work ethics
• Proficiency with MS Office Suite especially Word, Excel and PowerPoint.