IT Project Accountant at GVA Partners

Job type: Contract
Duration: 6 months

Job Descriptions

• This position is fully responsible for the project billing process; which includes being accountable for monitoring the progress of projects, investigating variances, approving expenses, and ensuring that project billings are issued to customers and payments collected.
• Successful candidates will also be responsible for responding to client inquiries, verifying employee’s chargeable time; in accordance with the established accounting standards and billing policy.

Duties and Responsibilities

• Effectively communicate with Project Managers (PM) and Principals-in-Charge (PIC), regarding contract documents, change orders and other contract modifications, approvals, and any additional services-related to billing.
• Maintain the billing folders for all projects, with all the appropriate documents, including expenses, consultant invoices, and monthly invoices, in accordance with standard procedures.
• Report on project profitability to management, report to management on any opportunities for additional billings and also regarding the remaining funding available for projects.
• Investigate all project expenses not billed to customers
• Prepare final invoice package containing draft and final invoices for all billable projects, including all applicable backup for approval by the Accounting Supervisor.
• Mail final invoices, file consultant and client invoice copies in the billing folder.
• Assess and pursue opportunities for maximization of client billing; communicate with the Accounting Supervisor, as to your observations and actions taken.
• Work with the cash receipts team member to reconcile variances that occur in the application of cash.
• Generate and distribute bi-monthly receivables reports and monthly profitability reports.
• Review weekly time sheets, along with the accounting group.
• Analyse the P & L accounts monthly, as assigned by the Accounting Supervisor.
• Prepare balance sheet account reconcilements, as directed by the Accounting Supervisor.
• Recommend and implement agreed process improvements to the billing cycle.
• Prepare special project analyses for the PICs, PMs and others.
• Provide year-end support of auditor requirements, which may include research and reconcilement.
• Perform additional assignments, as directed by the Accounting Supervisor.
• Communicate and coordinate with the local offices. Compile information for internal and external auditors, as required.

Knowledge and Skill Requirements

• Intermediate to advanced computer literacy, including experience in word processing, spreadsheets and accounting software.
• Strong MS Excel skills.
• Familiarity with Windows based operating systems and web based applications.
• A thorough knowledge of standard contract terms and how they are applied in the billing process.
• Ability to work well with others under deadline situations and respond to changes in priorities.
• Good written and verbal communication skills and strong organizational skills.
• Ability to work independently, take initiative, set priorities and see projects through to completion.
• Employ problem-solving skills and analysis, and report problems to the Accounting Services Manager, as necessary.
• Strong service orientation.
• Knowledge of the project structure in a client/consultant business environment.

Educational Qualification

• A bachelor’s degree in Accounting or other related fields.

Experience A minimum of 6 years post NYSC experience as an IT Project Accountant