Ongoing Recruitment at Phillips Consulting

OBJECTIVES:

• To provide comprehensive and accurate data analysis in respect to vehicle repairs and maintenance spending on a weekly and monthly basis at the singular vehicle level for approximately 450 fleet size for the organization. 
• This will drive a solid historical database to drive management decisions at the vehicle unit level in terms of replacement and disposals for each vehicle and serve as a basis for effective cost negotiation which will drive cost reduction for the business in the long run. Delivery of services in accordance with the SOWs for Facilities Management, Procurement, and Critical Environment

RESPONSIBILITIES

The Facilities Analyst must be a team player and work with other members of the team to meet all key performance indicators as set out in the management contract.  

Procurement and Vendor Management

• Benchmark services on fleet assets within the country as well as across the region.
• Support the virtual approval process for contract execution

Facilities Operations

• Recommend continuous quality improvement practices as it relates to Fleet operations
• Assist with the coordination of relocations activities

Risk Management

• Ensure data integrity of all information loaded into systems and comply with the audit process from time to time.
• Ensure escalation of identified duplicated vehicle repairs spend at vehicle level to the fleet administrator before fleet repairs proposal is shared with Head of Business and Facilities transformation for approval.

Profitability/ Savings Initiatives:

• Develop initiatives and strategies that lead to cost savings and service improvement in relation to vehicles repairs and maintenance

Reporting:

• Review monthly fleet repairs and maintenance reports Fleet Administrator and HoB&F Transformation highlighting identified duplicated repairs and other associated risks.
• Assist in the budgeting and Recommit process including reviews with stakeholders as required.

REQUIREMENTS

• Candidate must have minimum of 3years proven work experience as a Facility Officer
• Proven work experience in a manufacturing company is preferred.
• Timely and Accuracy of reports
• Prompt identification of duplicated fleet maintenance spends (if applicable)
• Interpersonal skills with a strong client focus.
• Knowledge of occupational safety requirements
• Demonstrated initiative 
• Excellent written and oral communication skills.
• Strong analytical skills.

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Responsibilities

• Prepare and circulate the Fulls and Empties report daily.
• Prepare and circulate wooden pallets, and shuttle transfer reports daily
• Prepare and circulate the distributor’s report daily.
• Prepare and circulate all periodic (weekly, monthly) inventory reports.
• Process and reconcile all transactions with SAP spool-out
• Maintain compliance with statutory, standards in warehousing, physical distribution, and inventory management.

Requirements

• Interested candidates should possess an OND qualification with 1 - 2 years work experience.
• Computer literate and ability to work under pressure and respond to tight deadlines.
• Candidates must reside in Benin or its environment
• A minimum of 3 years working experience in a related, operation.
• Good interpersonal skills, a convincing personality, and a team player.
• Good Communicator, commercially aware, and able to adapt to a fast-changing operations environment.
• Strategy focussed.
• Understands links between own role and overall company strategy.
• Is prepared to make well-reasoned challenges to accepted and entrenched practices

Skills / Knowledge:

• Fully conversant with processes using SAP.
• Detailed knowledge of warehouse management standards.