Kaldan Investments & SME Services Limited Is Recruiting

Objectives
Under the direct supervision of the Chief Executive, the Admin Officer will be responsible for the day-to-day general administration of the firm, assisting the Chief Executive and support other staff

Main Duties And Responsibilities

• Assisting the Chief Executive in organization and general administration
• Using a range of office software, including email, spread sheets and databases;
• Managing filing systems;
• Collation and distribution of minutes, reports and other documents
• Dealing with incoming and outgoing mails
• Implementing administrative systems, such as record management;
• Recording office expenditure and managing the petty cash;
• Organizing the office layout and maintaining supplies of stationery and equipment;
• Maintaining the condition of the office and arranging for necessary repairs;
• Coordinating the effective working of other staff
• Perform other related duties as required

Desired Background And Experience
Education

• B.Sc or HND in Business Administration or a related field
• Professional Experience
• Three to five years practical professional work experience in a related environment.
• Familiarity with work in cultural and religious environment similar to the duty station is an asset.
• Language Skills
• Perfect writing skills in English and ability to communicate in Hausa

Specific Technical Knowledge Required
The incumbent must have proficient knowledge in the following areas:

• Office administration
• Basic bookkeeping
• Document management & filing system
• An understanding of relevant government legislation, policies and procedures
• An understanding of the northern cultural and religious environment.

Competencies and values

• Integrity and professionalism: demonstrated expertise in area of specialty and ability to apply good judgment; high degree of autonomy, personal initiative and ability to take ownership; willingness to accept wide responsibilities and ability to work independently under established procedures in a culturally sensitive environment, while exercising discretion, impartiality and neutrality; ability to manage information objectively, accurately and confidentially; responsive and client-oriented;
• Accountability: mature and responsible; ability to operate in compliance with organizational rules and regulations;
• Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment;
• Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities;
• Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender;
• Communication: proven interpersonal skills; creativity; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with clients, consultants and contractors; ability to maintain composure and remain helpful towards the staff, but objective, without showing personal interest; capacity to transfer information and knowledge to a wide range of different target groups;