Latest Job Vacancies at the U.S. Embassy

Announcement Number: Lagos-2021-129
Series/Grade: FP - 1205 8
Promotion Potential: FP-8
Hiring Agency: Consulate General Lagos
Work Schedule: Full-time - 40 hours per week

Overview

• Hiring Path: Open to the public
• Who May Apply/Clarification From the Agency:
  • For USEFM - FP is 08.  Actual FP salary determined by Washington D.C.
  • Current Employees of the Mission - This includes U.S. Citizen Eligible Family Members (USEFMs); Eligible Family Members (EFMs); Declared Members of Household (MOHs), dependents of U.S. Personal Services Contract (USPSC) who are assigned under COM - All Agencies
• Security Clearance Required: Public Trust - Background Investigation
• Appointment Type: Permanent
• Appointment Type Details: Definite not to Exceed (5 years)

Summary

• The work schedule for this position is: Full Time (40 hours per week)
• Start date: Start date: Candidate must be able to begin working within a reasonable period of time (6 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
• Supervisory Position: No
• Relocation Expenses Reimbursed: No
• Travel Required: Not Required

Duties

• The incumbent will assist the Post Occupational Safety and Health Officer (POSHO) and the Assistant POSHO in performing his/her duties by performing hazardous material and safety inspectors at all nine compounds of the U.S Consulate’s government-owned and leased properties. 
• The position documents inspection results that aid the Facilities Maintenance Section (FAC) and the General Services Offices (GSO) short-term leased maintenance contractors in ordering supplies and developing work schedules to correct discrepancies found.

Qualifications and Evaluations
Experience:

• Minimum of two (2) years in the facilities maintenance field, fire safety field or relevant industrial or construction field is required.

Job Knowledge:

• Must be able to interpret drawing, codes and specification

Education Requirements:

• Completion of High School Diploma is required.

Evaluations:

• This may be tested. Please specify in your application your level of proficiency in the language listed.

Language:  

• Good working knowledge in English language.

Skills and Abilities:

• Proficiency in Microsoft Word and Excel with good general computer skills. 
• Must be able to access construction sites, including climbing scaffold towers.
• A valid Nigerian driver’s license is required.

Equal Employment Opportunity (EEO):  

• The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

• All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info
Benefits:

Agency Benefits:

• Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Lagos, Nigeria may receive a compensation package that may include health, separation, and other benefits.
• For EFMs, benefits should be discussed with the Human Resources Office.
• The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

• Hiring Preference Selection Process:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. 
• Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

Hiring Preference Order:

• AEFM / USEFM who is a preference-eligible U.S. Veteran*
• AEFM / USEFM
• FS on LWOP and CS with reemployment rights **

*Important

• Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.
• ** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
• For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

Marketing Statement:

• We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Salary
NGN4,834,097 (USD34,021) Annually.

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Announcement Number: Abuja-2021-127
Location: Abuja
Series/Grade: LE - 4005 9
Promotion Potential: LE-9
Hiring Agency: Embassy Abuja
Work Schedule: Full-time - 40 hours per week

Overview

• Hiring Path: Open to the public
• Who May Apply/Clarification From the Agency:
  • This vacancy is open to Internal Nigerian Candidates Only.
• Security Clearance Required: Public Trust - Background Investigation
• Appointment Type: Permanent
• Appointment Type Details: Five (5) years renewable, estimated to start on or after December 2021.

Summary

• This position provides support to the Office of Acquisition and Assistance (OAA) for planning and implementation of development assistance, primarily through direct acquisition and assistance (A&A) awards.
• The job holder manages the OAA’s award closeout process for contracts, grants, and cooperative agreements awarded by USAID/Nigeria. 
• S/he is the Subject Matter Professional for A&A related systems used by the OAA team and administers a small portfolio of awards.
• Supervisory Position: No
• Relocation Expenses Reimbursed: No
• Travel Required:
  • Occasional Travel
  • Possible travel.

Duties
Award Close out - 40%:

• The Acquisition and Assistance (A&A) Assistant job holder initiates and manages the closeout process in accordance with Federal Acquisition Regulation (FAR) 4.804, 2 CFR 200.343, 2 CFR 200.345, USAID’s Automated Directives System (ADS) 30 at “Guidance on Closeout Procedures For A&A Awards”, and USAID/Nigeria’s Office of Acquisition & Assistance (OAA) standard operating procedures.  

Active Award Duties:

• The A&A Assistant reviews proposed closeout plans for expiring awards and provides feedback and/or guidance to the responsible Contracting/Agreement Officer (CO/AO). The A&A Assistant provides guidance to the assigned COR/AOR concerning the closeout rules and regulations.  

Expired Award Duties:

• The A&A Assistant prepares correspondence related to expired awards and reviews award files to confirm the contractor/recipient complied with award terms and conditions and ensures resolution of all administrative actions.  The A&A Assistant will independently negotiate an amount of funding to de-obligate with contractors and recipients; after securing a written agreement, coordinate with the requiring and financial management offices to decommit funds in the procurement system of record (currently GLASS); draft the modification and associated documentation for the CO/AO’s review and signature.  
• The A&A Assistant establishes and maintains a record system to manage and track the administrative closeout process for contracts, task orders, grants, cooperative agreements, fixed amount awards, and Public International Organization (PIO) agreements.  
• S/he provides advice and guidance on USAID-funded property and other logistics issues that require interpretation and adaptation of guidance for expired contracts and assistance instruments. Identifies issues, gathers, and analyzes information, and, with appropriate oversight, develops advice and guidance to resolve substantive problems affecting administrative closeout of instruments. 

Award Administration - 20%:

• The A&A Assistant administers A&A awards issued by OAA and technically monitored by support offices (i.e.  Program, Financial Management) by ensuring that funding is available when required; and, under the guidance of the CO/AO works with COR/AORs to monitor the achievement of the overall goals of the activity. The A&A Assistant researches and resolves issues that may arise during award performance, including changes, work stoppages, disputes, implementation problems, defaults, cost overruns, unacceptable performance, and payment problems. S/he evaluates and responds to requests for approval from contractors/recipients and drafts letters for CO/AO signature. 
• The A&A Assistant monitors OAA’s managed awards, including institutional support contract(s) for ad hoc and/or static A&A services. S/he will support contract(s) and review and accept deliverables, provide technical direction, write contractor performance reports annually, provide feedback on contractor performance, monitor financial performance, and perform accruals on a quarterly basis. 

Procurement-related Systems - 20%:

• The job holder serves as the GLASS (or successor system) subject matter professional, and system point of contact for the mission.  
• The A&A Assistant is the CPARS (contractor performance assessment reporting system) focal point. S/he monitors the status of Contractor Performance Reports (CPRs) and follows up with COs and CORs, as necessary. S/he reviews CPARS to find past performance reports to support source selection processes as requested by the CO or A&A Specialist.  
• The A&A Assistant serves as the mission’s point of contact (POC) for the Agency A&A Plan. S/he will review the plan monthly and compare it with OAA’s mission procurement plan to ensure the plans are in alignment. S/he coordinates and follows up with OAA and requires office staff to respond to business forecast questions posted quarterly from USAID/Washington.  

Pre-award Phase Acquisition Support - 10%:

• The A&A Assistant is responsible for managing the planning, selection, and negotiation process for general procurement and Simplified Acquisition Purchases (SAP) as the negotiator.  
• The job holder participates on pre-award survey teams for US and non-US organizations to review the apparent successful applicant’s procurement systems. 

OAA Administrative Support and File Management Duties - 10%:

• Transmits instructions on behalf of the Supervisory Contracting Officer to staff members, follows-up with staff members to ensure that commitments are met, and keeps the S/CO informed of current plans and activities. Serves as the Timekeeper for the Office of Acquisition and Assistance (OAA) staff, processes bi-weekly Time and Attendance (T&A) in WebTA system. 

Qualifications and Evaluations
Requirements:
Physical Demands:

• The work requested does not involve undue physical demands. 

Education Requirements:

• A minimum of College / University Studies in Business Administration, Office Management, Procurement or related fields is required.

Evaluations:

• Knowledge: 10 points 
• Skills and Abilities: 10 points
• Communication and Language skills: 10 points
• Interview Performance: 70 points

Information:

• Applications that do not meet the required minimum qualifications will not be scored.
• Candidates meeting the required qualifications for the position will be evaluated based on information presented in the application.
• USAID reserves the right to conduct interviews with the top ranked short-listed candidates. If the interview is conducted, the interview will be one of the determining factors in the final selection.
• Reference checks will be made only for the successful candidate. If a candidate does not wish USAID to contact a current employer for a reference check, this should be stated in the application letter.
• USAID Is An Equal Opportunity Employer: All qualified candidates will be considered regardless of age, race, color, sex, creed, national origin, lawful political affiliation, non-disqualifying handicap, marital status, sexual orientation, affiliation with an employee organization, or other non-merit factor. Management may consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.

Qualifications
Prior Work Experience:

• Minimum of three years of progressively responsible experience in a contract or grant management environment is required.

Job Knowledge:

• Thorough knowledge of Federal and United States Government (USG) acquisition/assistance regulations and policies is required. General knowledge of USG programming policies and procedures and of agency programs and objectives is required. Knowledge of market research techniques and local market conditions is required. Knowledge of administrative closeout procedures is required.

Skills and Abilities:

• Research and analytical skills and the ability to process and organize large amounts of detailed information; sound judgment and decision-making abilities is required.
• The ability to research, interpret and apply governing contracting regulations, procedures and policies to individual acquisition and assistance awards is required.
• The ability to work effectively as part of a dynamic team, and independently on a wide variety of tasks with minimal supervision is required.
• The ability to deal effectively with colleagues and contractor/recipient staff in a cross-cultural working environment, and with the local community is required. The ability to negotiate with potential contractors and recipients; Excellent information technology skills; Ability to write clear, comprehensive documents that capture relevant, pertinent information to support A&A related recommendations and decisions; Project management skills; Tact and business acumen are required.

Language Proficiency:

• Level IV (fluent) English Language and level IV (fluent) of one Nigerian Local Language, speaking/reading/writing, is required.

Benefits and Other Info
Benefits:
Agency Benefits:

• As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

Benefits:

• Health Insurance
• Annual Salary Increase (if applicable)
• Annual and Sick leave
• Annual Bonus

Allowances (as applicable):

• Transportation Allowance
• Meal Allowance
• Miscellaneous Allowance
• Housing Allowance

Other Information:

• USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf
• Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms
• Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs
• Ethical Conduct.  By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635.  See https://www.oge.gov/web/oge.nsf/OGE%20Regulations 
• PSC Ombudsman: The PSC Ombudsman serves as a resource for any Personal Services Contractor who has entered into a contract with the United States Agency for International Development and is available to provide clarity on their specific contract with the agency. Please visit our page for additional information: https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman. The PSC Ombudsman may be contacted via: PSCOmbudsman@usaid.gov.

Taxes:

• The Mission emphasize to its employees of the fact that they are obliged to observe Nigerian Laws, including those concerning income and related tax obligations.  
• Payment of such taxes is a matter between the individual employee and the Nigerian Government. In the absence of a specific international agreement, the U.S. Government will not withhold local taxes from an employee’s salary.

Salary

•  NGN10,908,677 Annually.

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Announcement Number: Abuja-2021-126
Hiring Agency: Embassy Abuja
Series / Grade: LE - 4005 7
Work Schedule: Full-time - Work Schedule is 40hrs per week
Promotion Potential: LE-7
Telework Eligible: No

Overview

• Hiring Path: Open to the public
• Who May Apply / Clarification From the Agency:
  • For definitions use URL www.usaid.gov/ads/policy/glossary
  • Current Mission Nigeria (Citizen & Permanent Resident) Employees only.
• Security Clearance Required: Public Trust - Background Investigation
• Appointment Type: Permanent
• Appointment Type Details: Five (5) years renewable, estimated to start on or after February 2022
• Supervisory Position: No
• Relocation Expenses Reimbursed: No
• Travel Required: Occasional Travel. The job holder is required to perform work-related travel.

Summary

• This position is IP Shipment and Travel Liaison for the Executive Office, USAID Nigeria.
• The incumbent performs a variety of duties for implementing Partners relating to shipping and logistics, including but not limited to facilitating clearance of incoming shipments, arranging the export formalities on outgoing shipments, travel, logistics and principally acting as a liaison between USAID and its IPs.
• The incumbent also assists the Travel Assistant on behalf of Mission staff.

Duties
Liaison between USAID / Nigeria and all IPs: 25%

On issues including, but not limited to:

• Preparation of Introduction Letters to Nigerian Embassies abroad, requesting issuance of various visa (Subject to Regularization, Business, and Tourist) for IP and non-diplomatic staff of USAID, and follows through to ensure visas are obtained promptly, resolving problems that may arise.
• Regularizes the stay of expatriates (e.g., IP expatriates and non-diplomatic staff of USAID) after their arrival in Nigeria and facilitates issuance of multiple-entry visas and CERPACs (Resident Permits), by requesting MBNP to issue a letter of request to the Nigerian Immigration Service (NIS). Upon receipt of the letter from MBNP,
• Follows the request up with the Nigerian Immigration Service and ensures all relevant visas and permits are issued.

Visa Processing: 25%

• (IP and non-diplomatic staff of USAID); Facilitates registration of IPs with the Ministry of Budget and National Planning (MBNP); Processes VAT exemptions and other tax-related issues.
• Facilitates shipping and transportation (of official commodities, pets, Household Effects, Unaccompanied Baggage, or Personally Owned Vehicle).
• Facilitates registration of Official Program Vehicles with the Federal Road Safety Commission.
• Facilitates processing of Pet Import/Export Permits from the Ministry of Agriculture; Troubleshoots Aviation/Airport issues.
• Processes applications for program vehicle insurance and advises on Nigerian Government policies related to this action Handles all issues relating to the transfer and sale of POVs for IPs.
• Facilitates obtaining branding labels for IPs, and tags for project vehicles, POVs, and processing of drivers licenses for non-diplomatic staff of USAID.
• Handles all administrative and logistics support requested by IPs, as time permits.

Maintains and Develop Contact with Host-Government Officials: 20%

• (Especially with the officials of MFBNP and NIS), handling issues affecting IP operations in Nigeria.
• Develops and maintains a database showing contact information for the host-government officials mentioned above, to include names, addresses, telephone numbers, Ministry, etc. The database is updated on a regular basis.

Backstops for Travel Assistant: 20%

• Duties include but are not limited to processing international and in-country travel requests and authorizations using Agency-approved software (e.g., ServiceNow, E2 and e.g., Liaises across mission offices to coordinate scheduling and paperwork for approval of in-country travel. Coordinates with RSO Liaison to track approval/denial rates for in-country travel.

TDYer Support: 10%

• Manages hotel reservations, cancellations, and modifications for TDY travelers from other USAID missions. Negotiates USG rates with the hotels and attends meetings on behalf of USG with the USG approved hotels.

Qualifications and Evaluations
Requirements:

• Physical Demands: The work requested does not involve undue physical demands.
• Education Requirements: Minimum of College / University studies in Public Relations, Business Administration, Transportation, Planning and Management, Supply Chain Management, or related Social Science courses is required.

Evaluations:

• Applicants who clearly meet the minimum Education, Experience and basic eligibility requirements will be further evaluated based on scoring of the Evaluation Factors listed below. The highest-ranking applicants may be selected for an interview:

  • Knowledge: 10 points
  • Skills and abilities: 10 points
  • Communication and Language skills (As stated above): 10 points
  • Interview Performance: 70 points
  • Total Possible points: 100 points

Applications that do not meet the required minimum qualifications will not be scored. Candidates meeting the required qualifications for the position will be evaluated based on information presented in the application. USAID reserves the right to conduct interviews with the top-ranked short-listed candidates. If the interview is conducted, the interview will be one of the determining factors in the final selection.

Reference checks will be made only for the successful candidate. If a candidate does not wish USAID to contact a current employer for a reference check, this should be stated in the application letter.

Qualifications
Prior Work Experience:

• A minimum of 3 years of progressively responsible experience in any of the following: Shipping, Transportation, Travel, Clearing, or Logistics related industry (e.g., travel agency, shipping agency, airport, airline) is required.

Job Knowledge:

• A good working knowledge of host government standardized regulations and procedures regarding shipping and custom clearance is required.

Skills and Abilities:

• Must possess advanced liaison skills to tactfully, and effectively, deal with host country customs and government officials, IP staff/ Chiefs of Party, US Embassy personnel, and other USG personnel and visitors. Must be able to provide routine status reports to supervisor and Supervisory EXO, as requested.

Language Proficiency:

• Level IV English ability (fluent) is required.  Language competency may be tested.

Other Information:

• USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf
• Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms
• Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs
• Ethical Conduct.  By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635.  See https://www.oge.gov/web/oge.nsf/OGE%20Regulations   

USAID is an Equal Opportunity Employer

• All qualified candidates will be considered regardless of age, race, color, sex, creed, national origin, lawful political affiliation, non-disqualifying handicap, marital status, sexual orientation, affiliation with an employee organization, or other non-merit factors. Management may consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status

Marketing Statement:

• USAID is an independent Federal Government agency that receives overall foreign policy guidance from the Secretary of State. With headquarters in Washington, D.C., USAID fosters transformational development around the world. Our work supports economic growth and trade; agriculture and the environment; education and training; democracy and governance; global health; global partnerships and humanitarian assistance. We operate in the following regions of the world: Afghanistan and Pakistan, Africa (all of Africa), Asia, Europe and Eurasia, Latin America and the Caribbean and the Middle East.For more information about USAID, visit http://www.usaid.gov

Taxes:

• The Mission emphasize to its employees of the fact that they are obliged to observe Nigerian Laws, including those concerning income and related tax obligations.  Payment of such taxes is a matter between the individual employee and the Nigerian Government. In the absence of a specific international agreement, the U.S. Government will not withhold local taxes from an employee’s salary.

Salary
NGN6,455,212 Annually.

Benefits and Other Info
Benefits:
As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

• Health Insurance
• Annual Salary Increase (if applicable)
• Annual and Sick leave
• Annual Bonus

Allowances (as applicable):

• Transportation Allowance
• Meal Allowance
• Miscellaneous Allowance
• Housing Allowance