Workplace & Facilities Administrator at Zipline

About You And The Role

• The role of the Workplace and facilities Administrator is to ensure the success of Zipline’s operations and cross-functional teams by maximizing facility up-time, safety, productivity, comfort, and cleanliness.
• You will oversee facilities management, administration, and procurement and also supervise external contracts and vendors.
• If you are an organized self-starter who proactively recognizes problems and works collaboratively to solve them, then this could be the role for you!

What You'll Do

• Plan and execute operational tasks: Be the most vibrant planner and executor of key activities that keep operations running smoothly; transport and movements, housing, maintenance, and many more. This would require you to be a very good communicator, highly flexible, and a supportive team player as there is high engagement with multiple stakeholders.
• Plan and execute administrative tasks: You would be responsible for preparing communications, such as memos, emails, invoices, reports, and other in-country correspondence. You will also be responsible for scheduling staff and other meetings; as well as scheduling appointments where necessary. Where required you would also be responsible for collating and distributing mail and action item tasks from staff and other meetings
• Ensure facilities and equipment are well maintained: You'll be responsible for reporting, tracking, and supervising corrective and preventive maintenance actions on distribution center facilities and equipment (vehicles, generators, etc.). You are expected to close these actions out and properly document them.
• Coordinate and support visitors: You’ll be the point of contact for all visitors to and from the center. You’ll be responsible for ensuring a seamless and world-class hospitality experience for all visitors coming to the center.
• Coordinate and organize Stakeholder Meetings: You would be responsible for working with country and global-level leadership to coordinate and organize stakeholder meetings
• Documentation Management: You will be responsible for ensuring that correspondence between stakeholders and country leadership is submitted promptly and archived appropriately. You will be required to write and edit documents from letters to reports and instructional documents
• Manage vendors: You’ll be responsible for sourcing, onboarding, and managing vendors (food, sundries suppliers, service providers, and contractors) and are expected to make input into the processing of their payments.
• Supervise facilities support teams and contractors: You’ll be responsible for ensuring a high-quality work output for the facilities support teams such as janitors and drivers.

What You'll Bring

• Minimum of a diploma/HND/tertiary certificate
• Experience in procurement
• Experience in facilities management and administration (maintenance planning and scheduling, team management and leadership)
• Strong people management skills
• Strong data-gathering analytics and reporting skills. Able to work with computing systems (G Suite, Microsoft Office Suite, etc.)
• Ability to effectively prioritize with strong time management skills in a fast-paced environment.
• Superior verbal and written communication skills.
• Highly organized with strong attention to detail.
• High level of professionalism and a strong sense of urgency
• Ability to work with minimal guidance; proactive, motivated self-starter.
• Flexibility and ability to handle and manage change effectively and efficiently.
• Licensed Driver who can drive a manual vehicle
• Must be based or willing to relocate to Ogoja