Technical Work Group Administrative Assistant at British High Commission

Job Ref.: 11/21 LOS
Grade: A1 (L)
Type of Position: Fixed Term
Duration of Post: 6 months
Start Date: 1 August 2021
Type of Post: British Deputy High Commission
Job Subcategory: Corporate Services Support
Job Category: Foreign, Commonwealth and Development Office (Operations and Corporate Services)

Job Description (Roles and Responsibilities)  

• To manage the routine  and mundane administrative task and to ensuring the functionality and coordination of the departments activities, working closely with the helpdesk to receiving request from customers and feeding back required information.

Roles and Responsibilities

• Assist Technical Works Supervisor and Estates Foreman to ensure effective service delivery by the Estates Team.
• Assist in Day to day control of Maintenance/Servicing/Project works.
• Assist with liaising with technicians, contractors and others
• Assist in providing comprehensive supervision of all works designated to post.
• Assist in Planning and scheduling own and team's work to meet required time lines and outputs through prioritising activities against a daily programme and liaison with appropriate staff.
• Assist Technical Works Supervisor and  Estates Foreman to ensure effective service delivery by the Estates Team.
• Assist in Carryout activity recording such as Leaves, absent from work, sick etc.
• Assist in Carrying out effective filing of all Pre-planned, Routine etc.  Documentation in the appropriate manner.
• Ensuring all documentations are properly filled and kept in order
• Carryout documentation of the day to day work request that comes in/Closed
• Responding to day to day emails that comes in
• Assist in attending to the requisition / liaising with procurement and the stores to get materials.
• Calculations of overtime for the technical team
• Contributes to the general development and improvement of service.
• Carries out statutory duties related to the post and to ensure compliance with regulations.
• Stand as leave Cover for the estate helpdesk.
• Carryout other administrative works as required in the office.

Essential Qualifications, Skills and Experience

• Significant and relevant experience in working in an office environment
• Good working knowledge of IT. (Proficiency in Micro soft office)
• Good inter personal Skills
• Good ability to multi task
• Ability to work accurately under pressure
• Minimum of 3 years working in similar environment

Desirable Qualifications, Skills and Experience:

• Administrative experience, Strong time management skills,
• Knowledge of general administration procedures.
• Excellent Written and verbal communication skills, Strong attention to detail.
• Ability to deal with all members of an organisation, Professional and friendly demeanour.

Required Competencies:

• Seeing the Big Picture, Changing and Improving, Making Effective Decisions, Delivering at Pace.

Salary
NGN317,764.81 / Month