Store Officer at Lily Hospitals Limited

Position Overview

The Store Officer is responsible for the efficient management of the inventory of Laboratory, Radiology, Occupational Health, and other Clinical and Consumable Items. This role ensures that all items are properly requested, received, stocked, shelved, and disbursed to meet the operational needs of the organization.

Additionally, we require a candidate capable of fostering a culture of continuous improvement within our health-care facility. 

Responsibilities:

Stocking, Disbursing, and Requisitioning of Laboratory, Clinical, and Consumable Items

Under the strict supervision of the Central Store Lead, the following responsibilities are performed:

Stocking and Requisition.

• Inventory Monitoring: Ensure that all laboratory, radiology, occupational health, and other clinical and consumable items are stocked appropriately. Regularly check inventory levels and make requisitions for items that have reached re-order levels to avoid stockouts.
• Proper Arrangement: Organize items on shelves based on their categories for easy access and management.
• Storage and Preservation: Ensure proper storage and preservation of all items, both on shelves and in refrigerators, to maintain their integrity and usability.
• Requisition Processing: Organize and disburse items for internal customers by reviewing requisition orders and ensuring the correct items and quantities are provided.
• Documentation: Maintain accurate records of all goods received and invoiced using Goods Received Notes (GRN) and the Hospital Management System (HMS).
• Bin Card Updates: Regularly update bin cards to reflect current stock levels.

Administrative Duties

• Prompt Updates: Ensure prompt updates of bin cards during supplies and disbursements of all items.
• Tracking: Track items that are not fully supplied and follow up on pending orders.
• Record Maintenance: Maintain records by documenting and filing invoices on GRNs for audit purposes and departmental checks.
• Price Monitoring: Alert the store supervisor about any price increases of supplied items.
• Supply Delivery: Deliver the appropriate supplies in the right quantities to internal customers in a timely manner.

Compliance

• Adherence to Policies: Ensure adherence to re-order levels and quantities for all laboratory, clinical, and consumable items.
• Audit Preparedness: Maintain comprehensive documentation and filing systems to ensure readiness for audits and compliance checks.

Required Skills & Qualifications

• Minimum academic qualification of an  HND or BSC or any related degree.
• 2 to 5 years relevant work experience preferably in the Health or Service sector.
• Knowledge of the Microsoft office package.
• Familiarity with health and safety regulations in a hospital environment.
• Strong organizational skills with attention to detail.
• Outstanding communication (oral and written), interpersonal and people management skills.