Proposal Budget and Costing Specialist at Save The Children

Child Safeguarding

• Level 3- The responsibilities of the post may require the post holder to have regular contact with children or young people and, in the overseas context all posts are considered to be level 3 posts in view of potential situations which may allow staff unsupervised access to vulnerable children and young people.

Role Purpose

• The role holder is a budgeting/costing specialist responsible for analysing and determining the essential cost elements needed for each proposal submission, in relation to the donor’s requirements, and for providing timely and effective costing guidance and support throughout the proposal development process.
• The position works within the Business Development Team and in close liaison with the central Financial Analyst and regional finance leads. Central to the costing exercise is to maintain an overview of all country programme costs and how they are to be covered (or not) when working across different awards.
• This analysis to be available to the Finance Director for onward transmission to the SMT at any time.

Scope of the Role:

• Reports to: The incumbent will report to the Business Development Manager
• Dimensions: Matrix reporting to the senior Finance Manager and/or Finance Director
• Staff directly reporting to this post: N/A
• Technical responsibility: Yes
• Budget responsibility: None

Key Areas of Accountability

• Thoroughly review solicitations/calls that provide opportunities for funding and become an expert on donor instructions and requirements seeking a clear understanding of donor flexibility
• Work as a member of the Business Development Team, develop proposal budgets and costing templates and guidance to budget holders
• During the proposal development process, work closely with technical advisors to identify and cost for project activities
• Work with inputs from the CO Senior Finance Manager, review and maintain the Gap Analysis Report - a database that provides a detailed breakdown of costs and allocations of CO programme and support personnel working across all or many projects at the same time.
• Maintain a log of typical and essential direct and indirect project costs across all SCI programmes, taking into consideration, global common approaches and other SCI policies and procedures
• Analyse proposal budget allocations for SCI’s essential program inputs like Child Safeguarding, MEAL, and Security; and periodically disseminate these to relevant teams for tracking and reporting purposes
• During the proposal development process, work closely across all units such as Operations, Human Resource, Security, Logistics and Finance, to identify and budget for operational costs.
• Improve and maintain budgeting tools and processes within the Save the Children Nigeria CO, in line with Save the Children International and donor guidance.
• Ensure that realistic, comprehensive, and accurate donor-compliant budgets accompany all proposals
• Build the capacity of staff involved in proposal development when necessary, in budget development and budget-related areas of donor compliance; preferably including commercial contracts
• Work closely with ER/CAM focal person to ensure full recovery of Country Office operational cost by reviewing and ensuring that all CAM cost allocations are utilised within the relevant period
• Make appropriate estimation/projection of foreign exchange rates to be applied in proposal budgeting, taking into consideration, annual inflationary adjustments.
• Any other roles/duties that may be assigned.

Working Relationship:

• Internal: All technical leads, Budget Holders, Operations, Support services heads and Directors
• Eternal: Members, Donors etc.  

Skills & Experience
Essential:

• A B.Sc. or HND in Accounting or equivalent area of study. A professional qualification or Master’s Degree in Accounting or Financial Management will be an added advantage
• 2 - 3 years experience developing budgets for development and humanitarian projects.
• Proven experience in leading in the development of budgets for proposals for donors such as USAID, FCDO, other bilateral, foundations and/or corporations with a knowledge of their rules and regulations.
• Experience with non-profit accounting, budget analysis and development
• Ability to work with technical experts to cost out proposed project activities
• Prepared to spend time in field locations and to work with field staff as well as headquarters staff.
• Experience building the capacity of appropriate staff on business/cost proposals
• Proven experience in strategic cost modelling.
• Excellent experience of computerized accounts packages and in particular, complex spreadsheets, Power Point and Words.
• Familiar with cost modeling applications.
• Proven ability to multitask between multiple budgets with efficiency and accuracy.

Skills and Behaviours (Our Values in Practice)
Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development, and encourages others to do the same.
• Widely shares their personal vision for Save the Children, engages and motivates others.
• Future orientated, thinks strategically.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions.
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity.