Personal Assistant to the Managing Director at Runola Nigeria Limited

Job Description
Operations:

• Manage internal and external communications for the MD
• Prepare and compile reports, presentations and correspondence; proposals, pitch decks, and speeches.
• Liaise with managers, executives and internal stakeholders to ensure alignment on projects and deliverables.
• Manage and coordinate projects, conferences and events, while keeping track of timelines, deadlines and other related matters.
• Manage timetables and activities associated with Board and Management meeting preparation including the compilation and distribution of agendas and associated documents and reports
• Conduct research, collect and analyze information as needed, in advance
• Taking minutes of meetings, and follow up on detailed action points and track deliverables
• Submit a weekly/monthly/quarterly report of your contributions to the unit.
• Perform other additional duties assigned by the MD.

Administration:

• Manage databases and filing systems.
  • Implement and maintain efficient administrative procedures/systems.
• Collate and prepare expense report.
• Book and arrange travel, and accommodation for both private and work trips
• Accompany the MD on work and family trips (where necessary).
• Organise the MD’s personal commitments and sustain a daily calendar of meetings and events.
• Provide general administrative support.

Requirements

• Minimum of B.Sc or HND in any relevant discipline.
• At least 3 years relevant work experience.
• Good written and verbal communication skills.
• Proficient at G-Suite and Microsoft Suit
• High accuracy in record keeping and documentation
• Ability to maintain high-level confidentiality and discretion at all times.
• Ability to think logically and solve problems
• Ability to effectively organise allocated work activities, work to tight deadlines and assist in the effective organisation of task and events.
• Ability to plan own work, team work and perform duties in an organised manner
• Versatile, initiative, reliable, sound ethics, flexible, action-focused, interpersonal, keen eye for details