Personal Assistant (Male) at RoyalSec Service Company Limited

Job Description

• Act as first point of contact dealing with correspondence, emails and phone calls
• Managing diaries and organizing meetings and appointment, often controlling access to the M.D’s Office
• Manages the company/M.D’s correspondence via email, letters etc
• Assist in documentation and recording of day-to-day activities such as memos, letters etc.
• Reminding the MD of important tasks and deadlines.
• Make detailed note of minutes of meetings
• Typing, compiling and preparing reports and presentations.
• Send notice to staffs on official matters
• Control and maintain the databases and MD’s filling system/ Cabinet
• Implementing and maintaining procedures/administrative systems
• Maintain customer confidence and protect all operational information
• Liaise with executive and senior management staff in resolving queries
• Prepare proposal for prospective clients
• Plan and organize meetings, event and conferences.
• Attend meetings with the MD at client’s office
• Conduct or prepare any research for the MD and any ad-hoc request
• Prepare the monthly security report for clients.
• And any other assigned duty from management.

Job Specification

• Minimum of HND or B.Sc qualification
• Proven work experience as a personal assistant
• Must be able to maintain confidentiality, discretion and trustworthiness.
• Good interpersonal and human relation skills.
• Knowledge of office management systems and procedures
• MS office and English proficiency
• Excellent verbal and oral communication skills.
• Outstanding organizational/administrative and time management skills
• Ability to multitask and prioritize daily workload
• Must be proactive, tactful and diplomatic.
• Ability to be patient and remain calm in stressful situations.
• Candidate should reside around surulere and its environs (Added Advantage)
• Male preferably.