Office Cleaner at iMMAP

Scope of Work

• As the Office Cleaner, your primary responsibility is to ensure the cleanliness of the office space and foster a culture of health and safety among program personnel.
• This role involves close collaboration with the Logistics unit and is under the supervision of the Logistics Coordinator.

Description of Duties
Cleaning:

• Perform various cleaning tasks as needed, including washing, sweeping, dusting, vacuum-cleaning, and polishing.
• Consistently clean surfaces such as floors, furniture, walls, doors, windows, carpets, curtains, and washroom towels.
• Maintain cleanliness and hygiene in office rooms, kitchen, and toilets.
• Regularly clean and upkeep all cleaning equipment used.
• Empty and clean wastepaper baskets, ensuring proper disposal of waste to designated collection points.
• Maintain the cleanliness of the office compound.
• Monitor and report any instances of damage or mismanagement to the Logistics Manager.
• Enforce adherence to Health & Safety regulations among all staff and visitors

Logistics Duties:

• Arrange for meetings by securing refreshments.
• Scanning, photocopying, and filing documents.
• Managing inventory of office supplies, by making requisitions for kitchen sundries and office stationery monthly and ensuring adequate stock. Submit requests for all utilities needed early to the Admin Manager.
• Ensure that the office is constantly running with enough toiletries, washroom, general office (e.g., door mats and dusters) and kitchen accessories.
• Manage the generator diesel and electricity token top ups, maintenance and report all deficiencies and faults in area of operation to Logistics Manager in due time.
• Assist with general filling.
• Assists with printing photocopying and preparation of materials needed for training, meetings, seminars/ workshop.
• Make adjustments and conduct minor repairs.
• Perform light accounting duties as requested by Finance staff.
• Accountable for all office equipment to him/her.
• Any other general logistics duties as will be assigned from time to time.
• Assist in handling logistics as directed by the Logistics/admin Manager or senior staff.

Requirements
Education:

• Completion of at least Secondary Education.

Experience:

• At least one year working experience in a similar position.
• Ability to work with computers.
• Sufficient knowledge of Microsoft Office packages.
• Secretarial/ office management background will be an added advantage
• Proficient in spoken and written English.

Soft skills:

• Good verbal and written communication skills.
• Good interpersonal skills.
• Ability to multitask/work well under pressure.
• Ability to work with minimum supervision.
• Must have an eye for details.
• Ability to learn quickly.
• Ability to use modern office equipment.
• Ability to understand and follow simple written and oral directions
• Ability to use appropriate initiative as may be required in a given situation.
• Time management skills.
• Ability to identify and organize resources needed to accomplish tasks.

Personal Attributes Required for Appointment:

• Highest Standards of Ethics, Integrity, and Professionalism; Honest and Trustworthy; Confidential; Patient; Positive Attitude and Behaviour; Paying Attention to Details; Self-motivated; Resourceful.

Accountability to Beneficiaries

• 3iSolution (legally iMMAP France) personnel is expected to respect principles of accountability to beneficiaries of 3iSolution(legally iMMAP France0 programs, in line with international standards while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of field projects.

Guiding Principles

• Personnel is expected to respect the local culture and 3iSolution (legally iMMAP France) policies, procedures, and values always. 3iSolution(legally iMMAP France) has zero-tolerance for sexual harassment, exploitation and abuse, human trafficking, child abuse and exploitation.
• Any violations of these principles and policies will be treated as serious misconduct. 3iSolution (legally iMMAP France) is an Equal Opportunity Employer regardless of background.