Fleet Management Officer at Vixa Pharmacy

Job Description

• Scheduling regular maintenance on all vehicles
• Make sure vehicles are always ready and available to meet orders by scheduling and monitoring current trends in the industry, so as to enable forecasts
• Monitor fuel purchases by administering fuel cards for all vehicles to their respective drivers. This is done in order to regulate cost/expenses.
• Managing vehicle licensure and registration

Roles and Responsibilities

• Draw up a budget for the company’s fleet management department and present it to management for further analysis and approval
• Take preventive measure to ensure safety of vehicles and drivers too
• Relate with the vehicles documentation desk to ensure that all the vehicles particulars (e.g. registration, insurance) are complete
• Track and analyze the vehicles-wise cost of fueling, maintenance, and other recurring expenses pertaining to running of the fleet.
• Supervise the maintenance of all company vehicles, including the branch offices and welcome centers
• Check that invoices received are accurate, and is in line with job order and within budget
• Pro-actively monitor the company’s fleet for any inconsistencies with the vehicles movements outside the prohibited working hours.
• Send weekly report to unit head on the health of the fleets and other related issues arising from the fleet monitoring system. 
• Raise payment memos for services provided by external contractors/vendors.
• Monitor and ensure the routine and need-based maintenance of the vehicles in conjunction with the head driver.
• Support the department in jointly supervising and coordinating work of mechanics and auto repair shop.
• Any other duties as directed by the Unit Head.

Qualifications

• A minimum of HND / B.Sc./B.Tech Engineering, Logistics, Economics, Statistics, Accounting or any other Numerical Discipline.
• Well conversant with Excel as well as other Office application.
• Minimum of 2 years’ experience in a similar role.

Requirements:

• Negotiation skill
• Analytical intelligence.
• People/Time management.
• Excellent problem-solving.
• Attention to detail.
• Good team player.
• Ability to work to deadlines, under pressure.

Note: Only Shortlisted candidate will be contacted.