Finance Officer at GOALPrime Organization Nigeria (GPON)

• Location: Maiduguri
• Contract Duration: 6 Months (renewable)

Dimensions of the Role

Implementation of financial management processes, protocols, and systems.

Key End Results and typical Responsibilities:

Accounting software operations and reporting:

• Prepare payment, journal, and receipt vouchers using the corporate accounting software - QuickBook.
• Ensure that transactions are complete and accurate with self-explanatory and understandable descriptions.
• Maintain good filing for all vouchers in a limited access area to ensure easy retrieval.
• Support in ensuring all documents are scanned and properly stored on Cloud
• Maintain a record of vouchers borrowed by staff and ensure that they are returned and filed appropriately.
• Support with the clearing of all open items.
• Support the monthly QuickBooks closure processes.
• Following up with offices and staff as regards the dashboard financial deadline requirements
• Print the monthly QuickBooks reports for signing and appropriate filing.
• Ensure that the QuickBooks balances of the advances account agree with the subledger balances.
• Contribute to the monthly financial report.
• Support program staff in making payments to participants during activities implementation.

Internal Financial Controls & Payments:

• Ensure that the documentation for payment is acceptable and accurate with all arithmetic calculations being correct.
• Approved payment requests should be processed within three days of receipt.
• Prepare the Withholding tax and VAT schedule where relevant before payment is done.
• Cancel (stamped PAID) all vouchers (payment, journal, and receipt) and their supporting documents to forestall re-use.
• Ensure all cheques are prepared in a way that ensures accuracy and validation for payments
• Issue cheques as per weekly payment list; exception should be approved by CFM.
• Maintain cash books, including providing updates to Finance Finance Officer to prevent negative cash and bank balance.
• Release cheques to the right payee and ensure the appropriate receipts are issued and filed.
• Perform any other duties as specified by your supervisor(s).

Advance Management:

• Prepare and maintain the sub-ledger for all advances (travel, purchase, etc.).
• Ensure timely liquidation of staff advances should not exceed seven days after travel arrival
• Should ensure that more than one advance is given to staff at a time.
• Make available Bi-weekly to the Finance Officer a list of all un-liquidated advances and support with the follow-up of these advances.

Assist in the Administration of Staff Payroll:

• Prepare the withholding tax deductions report and complete and submit monthly Statutory PAYE forms to relevant Government Organizations.
• Reconciles payment of NHF with Federal mortgage bank of Nigeria 
• Assist in the posting of all prepaid staff benefits on Quickbook.

Qualifications and Experience

• Degree University degree in accounting or relevant professional qualifications equivalent.
• At least 3 years experience in a similar role.
• A BSc or HND in Financial accounting and related financial/Business administration courses.
• At least 2 years of practical work experience in managing financial and administrative systems for donor-funded projects.
• A minimum of 2-year experience in grant financial management with donor-funded projects in Nigeria.

Desirable

• Strong communication skills: oral and written.
• Experience in the use of QuickBooks (Added advantage)
• Extremely flexible, and have the ability to cope with stressful situations
• Ability to carry strenuous office duties of lifting heavy items.
• Familiar with international donors.