Executive Assistant at Peridot Forte Solutions Consulting

Our Client, a Quick Service Restaurant operator is seeking an ambitious,  and innovative team member to join their team.

Responsible for handling a wide range of administrative and personal related tasks independently with little or no supervision. The ideal candidate must be able to work independently in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient with integrity and confidentiality at the forefront of all activities.  The individual has executive judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Roles and Responsibilities

• Primary responsibility of supporting the director to ensure that organisational goals and objectives are accomplished, and operations run efficiently

• Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks and acting as the point of contact.

• Plan and orchestrate work to ensure the directors priorities are met, organizational goals are achieved, and best general administrative tasks.

• Performing research related to various tasks and projects including producing timelines and reviews of projects, researching new ventures and projects  and general oversight of projects

• Anticipating the administrative needs of your employer and bringing together the appropriate people and resources to ensure needs are met

• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge

• Ability to keep company confidences

• Weekly visits to outlets / locations to assess and report on their activities.

• Working with the executive and the management team to organize and execute assigned special business projects

• Attending meetings and recording minutes

• Involvement with interviewing, hiring, and training staff

• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business and the employer

• Organize team communications and plan events, both internally and offsite

• Manage logistical details related to the activities of one of the company’s CSR operations; including but not related to account and activity reconciliations and record tracking.

• Conduct a variety of simple financial analysis on a periodic basis and understand and interpret trends and find patterns in the analysed data.

• Making travel arrangements, detailed travel itineraries and other logistics as required

• Maintaining the current filing and database system, and looking for ways to improve current systems

• Researching and preparing speeches and presentations in a variety of formats to

• support the activities of the Executive

• Any other duties assigned by management

Requirements 

• Ability to be thorough and precise when accomplishing a task with concern for all aspects of the job involved; double-checks the accuracy of information to provide consistently accurate and high-quality work.

• Highest degree of confidentiality and integrity.

• Ability to complete research as requested and present to requester in various formats.

• Take ownership of all areas of work with a results-driven attitude — i.e., multi-task, meet deadlines, identify goals and priorities and complete complex assignments with minimal direction.

• Ability to maintain a professional demeanour at all times in a busy, high-stress Environment.

• Good experience in tracking multiple projects using software tools

• Proficiency in Microsoft Windows,  Microsoft Office suite, including Excel and PowerPoint.

Skills and Qualifications

• First Degree with 3 to 5 years experience in a technical or executive assistant role, including some experience working with senior management.

• Exceptional organisation and diary management skills.

• Good presentation and communication skills, both written and verbal.

• Ability to multitask and prioritise.

• Problem solving and decision-making skills.

• Strong business and commercial acumen.

• Good Interpersonal Relationship.

•  Excellent writing and strong research skills.         

• Time Management

• Experience overseeing budgets and expenses

• Analytical thinking and problem solving.

• Proficiency in Microsoft Office, Google and other office productivity tools, with aptitude to learn new software and systems.

• Must be Tech Savvy and good with using Social Media Platforms.

• The quick-service restaurant/service industry experience