Corporate Secretary at Skills Outside School Foundation

Primary function

We are seeking a Corporate Secretary whose primary functions include:

Internal

• Document Trustee appointments and removals.
• Preparation of AGM minutes and resolutions, as required;

Manage the conduct of AGMs from issuance of notices, preparation of documentation, and other key associated activities;

• Draft minutes of board meetings and circulate to the board for review and approval;
• Manage board meeting calendar;
• Prepare board meeting agendas and circulate to board members;
• Prepare detailed board packs, including compliance reports for circulation to board  members in accordance with corporate governance frameworks;
• Attend board meetings;I.
• Prepare and arrange for signature of board resolutions;

External

• Manage the amendments of the constitution, bye-law and other required documents by the Corporate Affairs Commission in line with Board resolutions from time to time

Administrative

• Raise invoices for the payment of statutory fees;
• Maintain all statutory registers such as register of members, trustees, policies, procedures, and governing documents;
• Manage update of Foundation’s policies and procedures in conjunction with relevant SOSF functions and ensure board approval is sought for all updates;

Legal and Ancillary Duties

• Draft and negotiate the agreement(s) (as appropriate) within which context of which SOSF programs will be implemented;
• Draft and/or review the contracts/statement of work of contractors;
• Draft offers of employment and statements of work for consultants, program support officers, full time and part time employees;
• Provide input on legal and corporate secretariat related matters in the SOSF Annual

Report;

• Manage the process of application of relevant licenses as required by SOSF;
• Assist in the procurement process for contractors;
• Liaise with the Admin and HR function to properly induct new Trustees;
• Manage the satisfaction of all conditions precedent to draw down of funds stipulated by grant providers and/or Donors;
• Provide legal advice as required;

Qualifications

• Minimum of a bachelor’s degree in a related discipline with at least 5 years of relevant work experience (essential).
• Experience working with CAC and other relevant government establishments.

Skills and experience:

• Very excellent written and verbal communication.
• Ability to handle confidential information
• Able to effectively prioritise and meet deadlines Excellent written and oral communication skills
• Courteous and professional demeanour
• Able to work as a team with Board of Trustees
• Strong sense of discretion
• Excellent organizational skills, with an ability to prioritize important projects