Administrative Secretary at Baobabplus

Job Summary

• The Administrative Secretary provides high-level clerical support to an executive, director, or department head-level employee, performing a variety of secretarial duties and skilled tasks that may include preparing reports, conducting research, and collecting data.

Supervisory Responsibilities:

• May train, supervise, and provide feedback on tasks performed by lower-level clerical staff.Duties / Responsibilities
• Provides high-level administrative support to an assigned executive or director-level employee.
• May conduct research (within skills and expertise) to assist with projects or inquiries.
• Coordinates and schedules travel, meetings, and appointments.
• Collects requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepares summaries of findings and/or other related written correspondence as requested.
• Prepares agendas and schedules for meetings, conferences, and other assigned events; takes and distributes minutes or other notes as requested.
• Responds to and resolves administrative inquiries and questions
• Performs other general clerical and secretarial duties as requested, which may include recordkeeping, managing petty cash, maintaining office supplies and coordinating equipment maintenance, and handling packages and correspondence.

Required Skills / Abilities

• Candidates should possess an HND / B.Sc Degree with a minimum of 1 year of relevant work experience.
• Detail-oriented and professional
• Exceptional communication skills
• Ability to work independently and reliably
• Flexible and adaptable in various situations and when interacting with many different personalities.
• Ability to organize and prioritize tasks including delegation of tasks when appropriate.
• Extremely proficient with Microsoft Office Suite
• Basic understanding of office equipment
• Basic understanding of clerical procedures and systems such as recordkeeping and filing
• Knowledge of, or ability to quickly acquire, familiarity with the roles and functions of the assigned department, and any specifically applicable laws or guidelines