Administrative Officer at Buckler Ordnance Systems Limited

Job Description

• Responsible for opening the office to the organization in the morning and closes the door at the end of the day.
• Manages the key organization (who has which key to which office) with an up-to-date administration.
• Receives and welcomes all guests to the office in a friendly and heartily way.
• Ensures the front office reception is well organized.
• Ensures that the cleaners and security guard do their jobs in a timely manner.
• Provide support to other departments to ensure a smooth office operation.
• Answers and directs phone calls to the respective staff in a friendly way.
• Answers incoming enquiries by phone and email with a friendly tone and a right attitude.
• Issues pass and signs in visitors to the office.
• Writes minutes during meetings.
• Maintains a system for recording the use of expenses and petty cash
• Directs visitors to the appropriate destination i.e. meeting/board room or a particular office room
• Discharges visitors who are leaving the office.
• Coordinates and schedules travel meetings and appointments for senior officials.
• Monitors the wearing of the BUCKLER SYSTEMS badge by the employees.
• Ensures regular cleaning of the office by the cleaners and proper maintenance of the work environment.
• Maintains accurate and up-to-date staff contact lists.
• Photocopies and collates paper and mailings
• Ensures all office equipment is in good working order.
• Updates Fixed Assets Register.
• Organizes stationery orders, and office supplies and ensures there is sufficient stock without overstocking
• Makes necessary arrangements for the procurement of consumable water, beverages, coffees, etc.
• Follows up on orders to ensure timely delivery
• Reconciles monthly utility statements
• Ability to work independently
• Coordinates the duties of low-level employees
• Ensures proper liaison with the IT support service to ensure continuous management of the office
• Ensures timely announcement of staff members birthdays and other events
• Performs other duties as assigned.

Requirements

• Candidates should possess B.Sc Degrees with 2 - 3 years relevant work experience.