Admin and Logistics officer at Center for Community and Health Development International (CHAD INT'L)

To complement our efforts, we are recruiting to fill the position below;
Admin And Logistics Officer

Job Summary
The Administrative and Logistics Assistant's overall responsibility is to assist the Operations Unit to ensure that the day to day running of the main office administration is conducted in an efficient and cost-effective manner while keeping in mind legal considerations and donor requirements where necessary. Ensure admin and log support (effective) to CHAD Int`l Programmes. Reporting to the Operations Unit, (s) S/he is to assist to follow up and ensure office utilities, internal control, visitors/workshops logistics are provided.

As part of the CHAD Int`l administration team, the Admin and Logistics officer undertakes and completes all administration and logistic tasks and requirements, provides support to staff, to programs, and to implement administration team projects.  The position holder will report to the Project Coordinator or Centre Manager but will support other management team were necessary. The Core Areas of Performance for this Position are:

• Staff, Volunteers, and beneficiary’s orientation
• Quality and timeliness of support provided

Observance of policies and procedures

• Maintenance of relationships, Communication and interpersonal skills.

 Job Description Facility Management:

• Coordinate routine and emerging facility maintenance including emergency repairs, installations, servicing and cleaning.
• Request and maintain facilities consumables such as electric bulbs and cleaning materials.
• Manage and ensure that both cleaners and gate keepers are well supervised in the discharge of their responsibilities.
• Respond and coordinate office space allocation in a manner that allows free movement of staff and guarantees staff comfort.
•   Ensure that Office Assets are regularly available and maintained effectively
• Oversee management of office such as furniture and fittings, IT and other equipment.
• Responsible for management of CHAD INT`L Asset Register.
• Ensure that CHAD INT`L Asset are well tagged and properly branded.
• Routinely update CHAD INT`L Asset register and ensure that any allocated asset is captured on the register.
• Conduct routine (quarterly and annual) asset inventory count at assigned locations and submit inventory report to the supervisor.
• Ensure compliance of CHAD INT`L Asset Management Policy by all staff
• Regularly request for office stationeries and other consumables in a timely fashion that eliminates stock out.
• Routinely update relevant inventory records for office stationeries and submit a monthly inventory report to the line manager or Centre manager.

Directory:

• Maintain and update all CHAD INT`L contact list (staff contact, donor and partners) - Maintain CO petty cash operation and ensure internal controls and petty cash policy are followed adequately.
• Assist Operations Unit to ensure a clean and efficient working environment at all times.
• Keep record of stationary usage for monthly orders (photocopy paper, flipchart paper, stationary for workshops and for the office.
• Maintain and update stationery inventory list on a daily basis and ensure replenishment is made accordingly. 
• Record all incoming and outgoing correspondence on a tracking register - Maintain and organize stationary cabinet, replenishing it as needed
• Ensure that operations team files are well arranged and documented.
• Arrange for old and outdated files are boxed, labelled and archived in the storage room

Qualification Education / Training: Required:

 Minimum of First Degree in Administration, International Relations, Management or Business or equivalent experience OR a combination of education and work experience.