Account / Inventory Officer at Efficacy Construction Company

Responsibilities

• Raising of cheques and vouchers for settlement of customers/suppliers invoices supported with all the necessary documents as approved by management.
• Raising of vouchers for staff salaries, wages and allowances after management approval.
• Safe keeping of cheque booklets and other financial documents currently in use.
• Timely posting of payment vouchers into account software package.
• Maintenance of files for various clients’ transactions.
• Adhering to all applicable requirements of the ISO 9001 QMS international standard.
• To carry out all QMS responsibilities as assigned by Top management
• Keeping track of all payments and expenditures, including payroll, purchase orders, invoices, statements, etc.
• Reconciling processed work by verifying entries and comparing system reports to balances.
• Maintaining historical records.
• Paying employees by verifying expense reports and preparing pay checks.
• Paying vendors by scheduling pay checks and ensuring payment is received for outstanding credit; generally responding to all vendor enquiries regarding finance.
• Preparing analyses of accounts and producing monthly reports.
• Continuing to improve the payment process.
• Any other assignment that may be delegated by the Head of Finance.
• Preparation of daily/weekly report for Management on payments made, cancelled cheques and bills awaiting payment.
• Preparation of confirmation letters to the banks.

Requirements

• Bachelor's Degree from a reputable University in Accounting or Finance / Economics.
• 1 - 3 years as an Accounts Officer.
• Solid understanding of basic accounting and accounts payable principles.
• Proven ability to calculate, post and manage financial records.
• Microsoft Packages Computer literacy - Intermediate computer software skills, including Excel and Accounting packages.