Logistics Officer at Danish Refugee Council (DRC)

The position:

The Logistics Officer will be based in Maiduguri office and he/she will take a lead role in overseeing all the warehouses in Maiduguri, Mafa, Bama and Ngala field offices. The Logistics Officer will be supported by Warehouse Assistants in the locations mentioned while reporting to the Logistics Manager in Maiduguri Office. The position includes frequent travel to all the field Offices and works closely with procurement Officer, Transport Officer, HR/Admin officer and Senior Finance Officer.

Line Management
Line manages Warehouse assistants and Logistics assistant, works closely with IT assistant, HR Officer, Senior Finance and Procurement officer during their deployment in Maiduguri.

Assets Management

• Maintain the records of Assets, Equipment for Maiduguri office, including all Borno field bases, in line with the Assets recording system for the country program.
• Ensure that the assets that are issued to staff are authorized, recorded and necessary paper work exists as per the DRC policy.
• Ensure that all assets are properly maintained and looked after. Any misuse and abuse reported to the Logistics Manager and to the Maiduguri Area Manager.

Inventories and Stock Management

• Ensure that all stock items are properly stored and correctly recorded as per the guidelines and the warehouse/stores in all Borno state are well maintained.
• Ensure that the movement of inventories to and from the warehouse & stores are correctly documented; authorized and file as per procedures.
• Inform the relevant Programme staff/managers upon receipts and dispatches of supplies and coordinate with them. Allow requesters inspection of items upon delivery for quality
• Administer the entire logistic process from the start of a request until delivery of food from the WFP warehouse     to the various distribution point is completed
• Ensure stocks Reports are circulated to all Program Managers on monthly basis and per request.
• Base and Guesthouse Management
• Ensure Base and Guest Houses are well maintained. Cover all Electricity, Plumbing and Carpentry needs
• Organizing Dislodging and Waste disposal in all locations
• Engage and Supervise work of suppliers
• Maintenance and repair of A/Cs

Transportation

• Arrange for transportation of goods as required and ensure accurate documentation maintained.
• Liaise with WFP for deliveries and logs cluster/military for movement requests
• Arrange for the distribution of program supplies as per plan and coordinate with program teams.

General Work and Filing

• Implement standard DRC logistics systems and procedures
• Provide training and support to other logistics colleagues when requested.
• Ensure health and safety policy is implemented and matters related to are reported to the designated     responsible manager.
• Provide technical inputs on procurements related to vehicles, generators & power systems and other technical items required for logistics operations.
• Ensure all paperwork is kept according to DRC’s policies and procedures of and filed neatly with supporting documents in respective files.
• Undertake any other reasonable duties requested by line manager, where they do contradict the organization’s policies.

Experience and technical competencies: 

Essential:

• 2-5 years’ experience in logistics, including procurement, supply chain, fleet management & inventory.
• Knowledge & experience of dealing with service providers and contractors’ management.
• Excellent computer skills in MS Word & Excel.

Desirable:

• Flexible & willing to work in a remote setting & to travel to other field locations.
• Understanding and experience of security management.
• Experience from working in an (I)NGO
• The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.

Education:
Bachelor Degree or higher diploma in logistics and supply chain with relevant professional certification.
Driving license

Languages:
Fluency in written and spoken English. Fluency in local spoken languages(Hausa).