Finance & Grants Officer - Humanitarian at Plan International

Req id: 23361
Location: Abuja

Role Purpose

• The purpose of this role is to provide timely, accurate financial information and ensure that Grants expenditures are in line with specific FAD/donor requirements.
• The role’s support is to the Humanitarian and Lake Chad Programs.
• The post holder will contribute towards grant and financial management of the office and programmes, interfacing with both operational and programme team members.
• The post holder will also contribute towards the organisational development of Plan Internationals implementing partners.

Budgets:

• Monitor budgets including but not limited to all the Humanitarian Projects.

Reporting:

• Support financial reporting on all grants including that of the Lake Chad Program.

Area of Responsibility:

• Country program but with support functions to Adamawa and Borno states and the Lake Chad Program.

Job Description
Grants Administration:

• Assist with the grants set-up in SAP.
• Support the full cycle of grants management activities beginning from pre-award assessments, monitoring/compliance visits and close-out procedures.
• Track grantee contractual obligations, e.g., pre-award conditions
• Support the Finance & Grants Manager - Humanitarian and project managers to prepare the annual grants budgets for all humanitarian projects and the Lake Chad program.
• Support the KP06 budget preparation and periodic upload in SAP.

Capacity Building and Support:

• Provide technical assistance in terms of accounting (use of SAP), financial management, financial policy formulation, and systems of internal control to all partners/grantees to ensure compliance in terms with donor rules and regulations.
• Support the assessments of partner/grantee organizations as directed by the Finance & Grants Manager-Humanitarian/Country Finance Manager.
• Review partner budget and provide assistance and guidance where necessary including the monitoring and interpretation of project budgets versus actual expenditures.
• Support train staff and partners on donor policies, rules and regulations.
• Facilitate timely partner advance request and liquidation in SAP.
• Review Partners/grantee liquidation and recommend for approval.
• Conduct and document regular partner visits to ensure compliance with grant agreement.
• Ensure receipt of timely and accurate accounting and financial reports from partners.
• Monitor the partner burn rate and offer timely advice to the partner and programs team for prompt action and decision-making.