Administrative Assistant at Human Resources Specialists Limited

Specific Duties and Responsibilities

• Create accurate presentations using MS PowerPoint.
• Type and produce reports, plans, and proposals from meetings and drafts using MS Word and Excel.
• Monitor and log activities on social media and update related activities.
• Maintain accurate office calendar and clean and professional office environment.
• Welcome guests to the office and attend to phone callers.
• Respond to sales inquiries promptly, accurately, and comprehensively.
• Maintain contact management database with accurate, up-to-date contact and activity details.
• Provide feedback from potential clients to enhance products and service delivery.
• Maintain accurate and organized documentation on all clients and prospects.
• Assist with developing and implementing strategic business development initiatives.
• Develop and maintain strong, professional and credible working relationships with clients to create a partnership that yields success and results.
• Use effective communication approaches that include proactively keeping others informed, appropriately expressing ideas and thoughts verbally and in written form.
• Keep abreast of trends and innovative sales techniques in an effort to maintain a competitive edge.
• Ensure that long and short term goals are achieved.
• Partner with internal consultants to deliver effective services.
• Conduct all work accurately, timely, professionally, and with the uttmost degree of confidentiality.
• Other related tasks as assigned.

Minimum Qualifications and Experience

• Bachelor's Degree in English Language, Marketing, or related field.  
• One year of directly related experience providing office, marketing or administrative support.
• Demonstrable expertise in creating compelling PowerPoint presentations.
• Superb ability to communicate effectively in English, both verbally and in writing.
• Proven ability to draft reports and maintain accurate records.
• Impeccable attention to detail and ability to check and recheck own work.
• Demonstrate excellent judgment in problem solving and decision-making on a consistent basis.
• Strong ability to initiate, foster, interact, and maintain relationships with business contacts.
• Strong ability to interact with a high degree of courtesy, discretion, tact, respect, and professionalism.
• Ability to maintain the highest degree of confidentiality regarding all aspects of work at all times.
• Ability to consistently conduct self honestly, with integrity and sincerity at all times.