Office Admin at Sage

Overview:

The Office Administrator will organize and supervise all of the administrative activities that facilitate the smooth running of the Sage West Africa Office, reporting to the Regional Director Sage West Africa

Responsibilities:

The main tasks and responsibilities include but are not limited to assisting in the setting up and the on-going administration of the following in line with the Sage West African Office.

Setting up entails the following duties:

    Supervision of the receptionist
    Insurance
    Switchboard and phone lines
    Fire extinguishers
    Store room & stock
    Filing
    Consumables
    Furniture and ensuring general maintenance of the office facilities and tools
    Responsible for procurement needs and procedures in conjunctions with the Regional Director
    Training Centre
    Office keys (who has keys and access to alarm code)
    Office permits
    Electricity
    General reservations for visiting guests from other Sage offices
    Administration of SnT policy in conjunction with the Regional Director
    Directional signage, sign boards etc.
    Vehicles and Driver administration
    Credit control
    Providing support to the Technical team on CRM matters
    Liaising with Regional Director on policies to be put in place to ensure a good running of the office

Branch Administration

    Office cleaning services
    IT Network access and Hardware
    Security Systems
    Recording and reporting office expenditure and managing the office budget on the Sage Accounting software
    Organizing the office layout and maintaining supplies of stationery and equipment
    Maintaining the condition of the office and arranging for necessary repairs
    Reviewing and updating health and safety policies and ensuring they are observed;
    Arranging regular testing for electrical equipment and safety devices;
    Any other General Administration requirements as and when they are required for the purposes of the Sage WA Office

Day-to-day duties includes:

    Answering the telephone
    Assisting walk-in clients
    Understand basic business banking processes (Accepting cheques, cashing cheques, deposits)
    Manage training centres (Ensure training centre is neat and ready for following days training)
    Organise tea/coffee for trainees
    Manage courier services/deliveries.

Qualifications:

    Strong administrative background
    Proficient in English
    Good English writing skills