Intern - Personal Assistant at Noble Hall Leadership Academy for Girls

Duties

• Attending events/meetings as the director’s representative,
• Active involvement in the decision-making processes.
• Carrying out background research and presenting findings;
• Dealing with incoming email, faxes and post, often corresponding on behalf of the director;
• Delegating work in the director’s absence
• Deputizing for the director, making decisions and delegating work to others in the director's absence;
• Devising and maintaining office systems, including data management and filing;
• Liaising with clients, suppliers and other staff.
• Managing the director’s budget.
• Managing the director’s electronic diary,
• Meeting and greeting visitors at all levels of seniority;
• Organizing and attending meetings and ensuring the director is well prepared for meetings;
• Organizing and maintaining diaries (electronic and manual) and making appointments;
• Organizing and arranging complex travel itineraries and occasionally, traveling with the director to take notes or dictation at meetings or to provide general assistance during presentations;
• Planning, organizing and managing projects and events,
• Preparing correspondence on your boss's behalf
• Producing documents, writing reports, briefing papers, reports and presentations;
• Screening phone calls, inquiries and requests, and handling them when appropriate;
• Taking on some of the director’s responsibilities and working more closely with management;

Requirements

• Must be residing in Abuja
• Minimum of 2 years experience as a Personal Assistant to the Managing Director, CEO etc.
• Must possess a minimum of OND/HND in Secretarial/Business Administration, in any discipline.
• PA experience/experience in Office Administration is an added advantage

Skills:

• Must be smart and fluent
• Good oral and written communication
• Must be result oriented
• Must be self-motivated and have a Can-Do attitude
• Must be discrete
• Must be superbly organized and proactive.
• Ability initiate tasks that need to get done, and ask for clarification when the desired outcome is unclear
• Computer skills with word processing and spreadsheet software (MS Word, Excel, PowerPoint).
• Competency to follow directions and ability to work independently as well as part of a team.