Payroll Officer at Economic Community of West African States (ECOWAS)

Reference: ECW-COMM/REC/HR-P/002/2015
Location: Abuja, Nigeria
Department: Human Resources
Directorate: Human Resources
Grade: P3
Supervisor: Head of Divisions, HR Operations
Duration: Permanent

Duties and Responsibilities

• Responsible for yearly salary reviews process in terms of annual increments etc…
• Responsible for developing, and maintaining a payroll pensions, benefits, allowances database.
• Oversee the preparation of staff salaries and other emoluments on a monthly basis.
• Review and approve for processing, expenditures such as medical refunds, educational expense refunds and other staff related expenses.
• Prepare, analyze and evaluate information from the financial records and provide data and assistance to superiors on issues relevant to improvement of the financial operation.
• Supervise the preparation of payroll returns such as provident deductions and other payroll deductions and ensure the prompt payments of such returns.
• Implement budgetary control procedures and ensure that expenditures approved for payments have been provided for in the budget.
• Ensure the safe keeping of all payroll records including those relating to personnel records of officers within the organization.
• Review, certify and refer for further action, financial documents such as invoices, memorandum on expenditure request, request for payment on contract, giving appropriate explanation as applicable.
• Supervise support staff and decide on the correctness of documents processed; propose improvement and train staff on the correct applications of the financial regulations.
• Ensure the preparation of all employee contracts, temporary staff salaries in compliance with the contract agreements.
• Perform other related duties as required.

Qualifications/Experience/Skills
Qualifications:

• A Bachelor's Degree in the Financial Sector.

Experience/Skills:

• 5 years professional work experience;
• Possession of a higher degree would reduce the required professional experience to three (3) years;
• Membership of a related affiliate body would be an advantage.

Competencies:

• Ability to establish credibility with managers across the Commission.
• Excellent networking, oral and communication skills.
• Ability to tolerate and manage heavy work loads.
• Must have a flexible work approach.
• Must be computer literate

Age:

• The officer should not be over 50 years old at the point of recruitment.

Language:

• Must be fluent in one of the official working languages of the Community: English, French, and Portuguese. A working knowledge of another would be an advantage.

Remuneration
USD 36,901 - USD 44,469.