Administrative Officer at Fosad Consulting

Company Profile
Our client, a leading and successful marine, engineering, construction, environmental consultancy and analytical laboratory services company offering integrated services to both national and multinational companies is seeking to recruit an Admin Officer for their Logistics, Procurement and General Office Administration.

The administrative officer will work closely with the various head of units and report directly to the General Manager. 

Job Description

• Coordinated with business management office and supervised all procurement activities
• Accountable for the smooth operation of the office support work and related systems within the departmental or equivalent front office by assuming primary responsibility for organizing and coordinating workflow
• Maintain supplier’s invoices by posting them as orders in the system once they are paid for and then converted to invoices when the goods are received
• Putting in place an effective logistics for the clearing of heavy duty technical machines
• Accepting cheques and cash payments from clients
• Filing of receipts and tellers
• Monitoring and dispatch of documents to and from company branches
• Controling and managing Stock
• Preparing weekly reports
• Lodging cheques at the bank and raising receipts
• Populating and send weekly production and collection report
• Maintaining, Running of Petty Cash book and preparation of petty cash account
• Handling of Claims cheques from Head Office
• General Admin functions and activities in the office
• Any other task as assigned by the manager

Qualifications
Job Requirements:

• Minimum of BSc/HND in Business Administration, Accounting, Finance and Economics with second class upper division
• At least 5 - 7 years in Admin related field 
• 1 - 2 years in Procurement and Logistics
• Possess strong communication skills and ability to multi-task
• Proficient in MS office tools
• Able to work independently/ Meticulous and Pleasant Personality
• Experience in an engineering servicing firm is an advantage

Additional Information

Excellent project management and organisational skills
• Able to multitask effectively and meet tight deadlines
• Good interpersonal and problem solving skills
• Attention to detail and be able to work independently and error-free in a fast-paced environment
• Energetic, proactive approach to work
• Strong communications (verbal and written) skills
• Integrity: high personal ethical standards
• Ability to prioritise work with minimal supervision
• Resourceful and efficient
• Exhibits help behaviour beyond strict job requirements
• Flexibility and willingness to work