Contracts Administrator Specialist at Multinational Logistics and Allied Services Limited

Job Description

• The Contract's Administration Specialist (CAS) comes under the direction of and is responsible to the Logistics and Contracts Superintendent.
• The CAS is primarily responsible for stewardship and maintenance of Drilling’s contracts used in support of Nigeria Drilling operations.
• Ensure that these operations are conducted in accordance with the Procurement Acquisitions Handbook, RACI Process Chart, Controls Integrity Management Systems (CIMS), Redbook, DOAG, Export Control guidelines, and other MPN practices and policies.

Key Responsibilities

• The Contracts Administration Specialist responsibilities may include but are not limited to the following as other responsibilities may be added as needed by the MLAS Drilling Management:
• Interface between Drilling, law, process & controls, treasury and Procurement. Expedite and follow up on all requests to completion.
• Contract maintenance which includes amendments (scope changes, price changes or term extensions) Ceiling increases, Spot POs/NUBC Bid Waiver Request, Nigeria Bid Committee Request, Cost Recovery Memos, FCPA funding request & coordination of functional approvals, Contractor Compliance Reporting (Payee Tax, Pension, Insurance, Medical, ADU, MCCP, etc.), Export Control review & reporting and all other requests.
• Contract Stewardship is the activity monitoring of agreements. This includes IPES & Vendor Spend monitoring against an approved contract ceiling value, spend analysis as required, vendor interface on contract related issues (payments, amendments, extensions, invoices), requisition estimating & planning and purchase order reconciliation, monitoring returned materials credits, FCPA Variance Budget reporting and end of contract close-out activities.
• Reporting to MLAS and EMDC includes FCPA quarterly spend, cumulative Cost Recovery, NCD Spend, Contractor Compliance (insurance verification, Payee Tax & Pension adherence, and etc.), and various contract administration activities tracked to completion.
• CAMS / MANPOWER process stewardship which includes initiating recruitment of new or replacement consultants through CAMS/Manpower Agencies, staff work order request, LITNA, Deemed Export Control review memo, EMTS request, initiate IPES requisition/purchase order, and monitor contract spend and PO reconciliation.

Key Performance Indicators:

• The purpose of the KPI indicators is an indication on how well contracts are being maintained and compliance to the contract. This position is the key to early detection of agreement issues and governance reporting that informs stakeholders and management of business continuity issues.
• Monthly Spend Monitoring analysis. Number of agreements with committed and actual spends above 80% with a remaining term of less than 12 months.
• Monthly Number of PO Reconciliations performed >90%.
• Number & dollar amount of affected POs >180 days critically aged before being devalued.
• Number of PO values +/- 10% Variance of approved requisition values
• Number of contractors that are not 100% in compliance with NCD Act based on quarterly reporting.
• Number of contractors not 100% in compliance with MPN's Contractor Compliance Guidelines
• Number of agreements expiring within 30, 60, and 90 days without any action being taken by stakeholders.

Key Competencies and Skills

• Verbal and Written (business) Communications
• Organizational & Planning Ability
• Analytical
• Flexibility to adapt to changing work environment and to work under tight deadlines/pressure
• Computer (MS Word, Excel), IPES (SAP) & Spike
• People Skills & ability to work with multiple cultures and disciples
• Problem Solving

Knowledge, Experience & Business Accomplishments Required

• Knowledge of MLAS contracting process
• Understanding of Agreements Terms and Conditions
• Knowledge of Drilling's use of materials and services used in its operations.
• Experience in Drilling Operations, Engineering and/or contracts role (minimum 1-5 years).