Personal Assistant to the Managing Director at JNC International Limited

Job Description:

• Provide adequate support to interfacing units/departments.
• Ensure efficiency in the running of the MD's office on a daily basis
• Calendar Management: Schedule and prompt the MD of all appointments. Schedule and Manage the MD's attendance and communication.
• Respond adequately to incoming emails, screen calls, enquiries and correspondence from and to the MD’s Office.
• Preparing papers for meetings, taking action points and minutes of meetings. Attend and prepare agenda and minutes of meetings when required.
• Ensure high level quality of Letters, reports, discussion outlines. All documentation must be apt and appropriate for use by the MD.
• Provide adequate support to interfacing units/departments.
• Organize travel for the MD, provide support with planning itineraries, air tickets, hotel accommodation, and other protocols – online check-in, etc.
• Planning and organizing meetings and events in the office of the MD. Keep track of all travels ahead of time and raise weekly reminders
• Manage and review filing and office systems. Maintain all hard copy and digital records for ongoing executive projects and documents
• source and order stationery and office equipment

Skills/Qualification required:

• Proven admin or personal assistant experience
• Minimum of BSc/B.Ed
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficiency in Microsoft Office. (Word, Excel, Power-Point)
• Female Candidate is preferred