Logistics Officer at Norwegian Refugee Council (NRC)

Location: Yola, Adamawa
The Logistics Officer reports to the Area Manager.

Job Description

• Managing and tracking of all vehicles on the fleet, including movement planning and day-to-day allocation
• Manage, maintain and repair vehicles in safe and efficient working order
• Ensure that vehicles are checked on a daily basis, and that regular service and maintenance is carried out as per agreed schedule
• Responsible for administering litigations and traffic offenses.
• Ensure vehicles have current and lawful documentation.
• Manage service agreements related to vehicle maintenance and fuelling. Monitor fuel consumption and submit monthly reports
• Receive travel requests, and maintain trip schedules and Staff Movement Board.
• Liaise with airlines for flight travel ensuring value for money. Coordinate with incoming and outgoing travelers on pick-up and drop-off times ensuring drivers are briefed of movement plans
• Ensure accommodation is arranged for travelers. Ensure best value for money and that travelers are clearly informed well in advance
• Prepare Military Clearances for the delivery of goods to field locations as requested.
• Produce logistics site report, vehicle and generator cost performance report.
• Ensure proper usage and Maintenance of the Area Office Generator by keeping an up to date Generator Log book for usage and services.
• Maintaining up-to-date control of all assets including tracking donor, value, and location, managing staff issue, and recording all asset movements and disposals
• Oversee the issuance and return of assets to/from staff
• Ensure good condition of assets, and maintain asset condition reports.
• Ensure leased properties are in good habitable conditions. Overseeing repairs on these houses, liaising with the caretaker and landlord where and when necessary.
• Establish and maintain a list of contact details for preferred service providers including carpenters, electricians, plumbers, generator servicers and builders and make this list available to staff.
• Ensure the telephone system is operational and cost effective (PABX and CUG). Report any defective equipment or service. Check on running costs with Finance to ensure no misuse occurs
• Ensure the data network (internet) is operational and cost effective. Report any defective IT or office equipment to the Area Manager.
• Update Asset Register and send to country office every month
• Enter all new items purchased are entered in the stock card and ensure reconciling with Stock/Assets register.
• Manage and maintain the physical warehouse.
• Ensure quarterly stock check and reconciliation.
• Ensure random spot check on stock in the warehouse
• Ensure all program stock are released through NRC Stock release/requisition form and accompanied with a waybill to Beneficiaries/point of usage.
• Ensure the BHs and the Country Office Logistics Manager are informed about all stock under expired, expiring SOF and other irregularities or discrepancy
• Oversee procurement requirements of the Field Office; implement procurement as per approved guidelines, procedures and forms (Purchase

Qualifications

• University Degree in related field
• Professional qualification in logistics & procurement would be an added advantage
• Knowledge of the local market
• Knowledge of local language (Hausa)
• Experience from working as a Logistics Coordinator in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Knowledge about own leadership skills/profile
• Fluency in English, both written and verbal

Education field:

• Administration / Organisation / Management
• Logistics
• Education level
• College / University, Bachelor's degree
• Personal qualities
• Managing resources to optimize results
• Managing performance and development
• Analyzing
• Handling insecure environments
• Empowering and building trust
• A good sense of humour is an asset
• All employees of the Norwegian Refugee Council should be able to adhere to our Code of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable.
• Language
• Hausa
• English

We Offer

• Commencement: ASAP/September 2019
• Duration: 4 months (One year renewal)
• Salary/benefits: According to NRC’s general directions. Grade level 5, Step 1
• Duty station: Yola , with frequent travels. Travel outside Yola is dependent on changing security conditions, especially for certain roads in the area.
• Approved health certificate will be requested before contract start.

Miscellaneous info:

• Travel: Some travelling must be expected